PROJECT ASSISTANT
OVERVIEW
Parent Sector : Education Sector (ED)
Duty Station: Dar-es-Salaam
Classification of duty station: [[filter12]]
Standard Duration of Assignement: [[filter13]]
Job Family: Administration
Type of contract : Non Staff
Level : Level 2
Duration of contract : 1 year
Recruitment open to : External candidates
Application Deadline (Midnight Paris Time): 23-02-2022
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
I. Background
The
United Nations Educational, Scientific and Cultural Organization
(UNESCO) is implementing a project whose purpose is to improve the
sexual and reproductive health (SRH) outcomes of adolescents and young
people (10‐24 years) in the United Republic of Tanzania through
increased access to high quality, age-appropriate and gender
transformative sexual and reproductive health education and services.
UNESCO hereby seeks applications from qualified candidates for the
position of Project Assistant. The incumbent will be based in Dar es
Salaam. This is a Service Contract for an initial period of one year,
which may be extended based on the availability of funding and the
candidate’s performance. The appointment is subject to six-month
probation. The salary is in accordance with UNESCO scales.
Long Description
II. Duties and requirements
Under the overall authority of the Head of UNESCO Dar es Salaam Office, and the National Programme Officer, the incumbent will:
- Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plans;
- Assist in the coordination of project-related administrative and financial matters;
- Provide
support to administrative and logistical arrangements for meetings,
workshops, and courses in connection with the Project. - Establish and maintain an organized filing system for all financial and administrative related project issues
Financial management:
- Assist
in maintaining accounting records of project finance transactions and
performance for all resources by providing necessary financial
information and analysis, including implementation rate against
indicators and results - Ensure that all resources are adequately accounted for on regular basis, including settling of acquittals.
- Ensure
financial reports and requests are supported by original receipts,
invoices or payment statements and timely submitted to the Finance and
Administration Office and follow-up close of the activity/contract.
Procurement:
- Review
procurement requests and initiate procurement procedures of EHW
projects equipment, supplies, and services in a transparent and
cost-effective manner - Assist in the coordination of equipment maintenance and insurance as required;
- Ensure that contractual processes follow the stipulated UNESCO procedures;
- Clear and ensure delivery of equipment and supplies procured for a project;
COMPETENCIES (Core / Managerial)
- Accountability (C)
- Communication (C)
- Innovation (C)
- Knowledge sharing and continuous improvement (C)
- Planning and organizing (C)
- Results focus (C)
- Teamwork (C)
–
For detailed information, please consult the UNESCO Competency Framework.
- A
university degree in a relevant social sciences field, such as project
management, economics, finance, accounting, or administration. - At least 3 years of relevant work experience, in administrative work and accounting/finance is required
- Experience
in the usage of computers and office software packages (MS Word, Excel,
etc) and advanced knowledge of spreadsheet and database packages,
experience in handling web-based management systems. - Fluency (oral and written) in English and Swahili.
REQUIRED QUALIFICATIONS
DESIRABLE QUALIFICATIONS
- Previous experience in development assistance or related work especially in the UN will be an added advantage.
SELECTION AND RECRUITMENT PROCESS
Please
note that all candidates must complete an on-line application and
provide complete and accurate information. To apply, please visit the
UNESCO careers website. No modifications can be made to the application
submitted.
The evaluation of candidates is based on the criteria
in the vacancy notice, and may include tests and/or assessments, as well
as a competency-based interview.
UNESCO uses communication
technologies such as video or teleconference, e-mail correspondence,
etc. for the assessment and evaluation of candidates.
Please note
that only selected candidates will be further contacted and candidates
in the final selection step will be subject to reference checks based on
the information provided.
“UNESCO recalls that paramount
consideration in the appointment of staff members shall be the necessity
of securing the highest standards of efficiency, technical competence
and integrity. UNESCO applies a zero-tolerance policy against all forms
of harassment. UNESCO is committed to achieving and sustaining equitable
and diverse geographical distribution, as well as gender parity among
its staff members in all categories and at all grades. Furthermore,
UNESCO is committed to achieving workforce diversity in terms of gender,
nationality and culture. Candidates from non- and under-represented
Member States are particularly welcome and strongly encouraged to apply.
Individuals from minority groups and indigenous groups and persons with
disabilities are equally encouraged to apply. All applications will be
treated with the highest level of confidentiality. Worldwide mobility is
required for staff members appointed to international posts.”
“UNESCO does not charge a fee at any stage of the recruitment process”.
The deadline for submitting the application is 23 February 2022.
