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UNHCR, the UN Refugee Agency, is offering a full-time position within
the Executive team in our Representation Office, Dar es Salaam,
Tanzania.
UNHCR, the UN Refugee Agency, is a global organization
dedicated to saving lives, protecting rights and building a better
future for refugees, forcibly displaced communities and stateless
people. Every year, millions of men, women, and children are forced to
flee their homes to escape conflict and persecution. We are in over 125
countries, using our expertise to protect and care for millions of
people.
Established in December 1950, the Office of the United
Nations High Commissioner for Refugees (UNHCR) is mandated to lead and
coordinate international action to protect and assist refugees and other
persons of concern. For more than six decades, UNHCR’s work has helped
over 50 million refugees restart their lives. UNHCR teams are in the
field in over 125 countries, using their expertise to protect and care
for nearly 65 million people who have been forced to flee their homes.
Title: Associate Executive Officer
Duty Station: Dar es Salaam, Tanzania
Duration: One year
Contract Type: UNOPS, IICA-1 (Eqv.P2)
Closing date: 31 January 2022
Start date: 15 February 2022
ORGANIZATIONAL CONTEXT
THE
OFFICE OF THE UNHCR WAS ESTABLISHED ON 14 DECEMBER 1950 BY THE UN
GENERAL ASSEMBLY. THE AGENCY IS MANDATED TO LEAD AND CO-ORDINATE
INTERNATIONAL ACTION TO PROTECT REFUGEES AND RESOLVE REFUGEE PROBLEMS
WORLDWIDE. ITS PRIMARY PURPOSE IS TO SAFEGUARD THE RIGHTS AND WELL-BEING
OF REFUGEES. IT STRIVES TO ENSURE THAT EVERYONE CAN EXERCISE THE RIGHT
TO SEEK ASYLUM AND FIND SAFE REFUGE IN ANOTHER STATE, WITH THE OPTION TO
RETURN HOME VOLUNTARILY, INTEGRATE LOCALLY OR TO RESETTLE IN A THIRD
COUNTRY. THE INCUMBENT WILL WORK UNDER THE DIRECT SUPERVISION OF THE
UNHCR REPRESENTATIVE IN TANZANIA WHO IS THE SOLE AND OVERALL RESPONSIBLE
OF THE TANZANIA OPERATION INVOLVING SUB OFFICE KIGOMA, FIELD OFFICE
KIBONDO, FIELD OFFICE KASULU AND FIELD UNIT DODOMA.
THE UNHCR
REPRESENTATIVE IS A MEMBER OF THE UNITED NATIONS COUNTRY MANAGEMENT TEAM
(UNCMT) WHICH COMPRISES ALL HEADS OF UN AGENCIES OPERATING IN TANZANIA.
FOR RECORD KEEPING PURPOSES, THE INCUMBENT MIGHT BE REQUIRED TO ATTEND
MEETINGS OF THE UNCMT AS WELL AS MEETING CONVENED BY THE REPRESENTATIVE
FOR BRIEFINGS WITH DONORS AND GENERAL OPERATION MEETINGS INVOLVING THE
SENIOR MANAGEMENT TEAM OF THE UNHCR OFFICES IN THE COUNTRY
THE POSITION
We are seeking a dynamic and proactive team player, with an ability to work independently to support the executive team.
You
will work closely with the Representative and other executive
officials. Liaising with external parties, including UN office, donors
and international organizations to support the Representative with
background information on relevant topics prior to meetings, to respond
queries on behalf of the supervisor at his/her discretions and to obtain
assistance of others on matters of relevant to the office.
DUTIES AND RESPONSIBILITIES
UNDER THE DIRECT SUPERVISION OF THE REPRESENTATIVE, THE INCUMBENT WILL UNDERTAKE THE FOLLOWING RESPONSIBILITIES:
ACCOUNTABILITY (KEY RESULTS THAT WILL BE ACHIEVED)
- THE
SUPERVISOR IS PROVIDED SUPPORT BY MANAGING THE FLOW OF INFORMATION AND
COMMUNICATIONS, PRIORITIZING AND HIGHLIGHTING ISSUES THAT NEED
ADDRESSING. - BACKGROUND DOCUMENTS FOR MEETINGS ARE PREPARED IN TIME.
RESPONSIBILITY (PROCESS AND FUNCTIONS UNDERTAKEN TO ACHIEVE RESULTS)
- ASSIST
IN MANAGING THE FLOW OF INFORMATION TO THE SUPERVISOR, IN IDENTIFYING
PRIORITY MATTERS THAT NEED TO BE URGENTLY ADDRESSED BY THE SUPERVISOR
AND IN PROPOSING ACTIONS; ANALYZE SUPPORTING DOCUMENTATION AND SUMMARIZE
MOST RELEVANT POINTS FOR THE SUPERVISOR; CONTRIBUTE TO ENSURING THAT
APPROPRIATE ACTION IS TAKEN BY RESPONSIBLE SECTION HEADS ON MATTERS
BROUGHT TO THE ATTENTION OF THE SUPERVISOR. - ASSIST IN
FOLLOWING-UP ON POLICIES AND INSTRUCTIONS PRESENTED BY THE SUPERVISOR.
KEEP THE SUPERVISOR AWARE OF DEVELOPMENTS IN UNHCR’S MAJOR WORLD-WIDE
OPERATIONS AND OF POLICY ISSUES RELATED DIRECTLY TO UNHCR OR TO
HUMANITARIAN ISSUES UNDER THE BROADER UN SYSTEM. - ASSIST THE
SUPERVISOR IN THE PREPARATION OF STATEMENTS THAT REPRESENT UNHCR’S
OVERALL POLICIES, AND WHICH HIGHLIGHT SPECIFIC AREAS OF CONCERN. PROPOSE
AND DRAFT SUBSTANTIVE CORRESPONDENCE FOR THE SUPERVISOR. - CONFER
WITH SECTION HEADS TO SECURE TIMELY AND AUTHORITATIVE INFORMATION
RELEVANT TO MATTERS REQUIRING ACTION, DECISIONS OR THE SIGNATURE OF THE
SUPERVISOR. - ENSURE THAT THE SUPERVISOR IS PREPARED FOR MEETINGS
AND MISSIONS BY DRAFTING TALKING POINTS, BY RESEARCHING RELEVANT
INFORMATION; AND BY ESTABLISHING CONTACTS (WITHIN AND OUTSIDE UNHCR) ON
THE SUBJECT MATTERS TO BE DISCUSSED. - ACCOMPANY THE SUPERVISOR TO
MEETINGS AND ON MISSIONS IN ORDER TO PREPARE NOTES ON THE DISCUSSIONS,
ENSURE FOLLOW-UP IN MATTERS RAISED, AND SUPPORT THE SUPERVISOR WITH ANY
RELEVANT INPUT. - SUPPORT THE SUPERVISOR IN EFFORTS TO RAISE THE
PROFILE OF UNHCR AND THE AGENCY’S CONCERNS WITHIN THE CONTEXT OF THE
BROADER UNITED NATIONS SYSTEM. - CONTRIBUTE TO COORDINATING DRAFTS OF POSITION PAPERS AND OTHER DOCUMENTS RELEVANT TO THE ACTIVITIES OF THE OFFICE.
- ENSURE
THAT HIGH-LEVEL VISITORS ARE APPROPRIATELY ADDRESSED, THAT THEY RECEIVE
BACKGROUND INFORMATION AS NECESSARY, AND THAT PROTOCOL IS RESPECTED. - PERFORM OTHER RELATED DUTIES AS REQUIRED.
AUTHORITY (DECISIONS MADE IN EXECUTING RESPONSIBILITIES AND TO ACHIEVE RESULTS)
- PRIORITIES TASKS AND ORGANIZE WORK INDEPENDENTLY.
- SELECT AND MAKE PERTINENT ABSTRACTS AND SEARCH FOR INFORMATION.
- HAVE ACCESS TO SENSITIVE AND CONFIDENTIAL INFORMATION.
ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED
- UNDERGRADUATE
DEGREE (EQUIVALENT OF A BA/BS) IN POLITICAL SCIENCE, INTERNATIONAL
RELATIONS, LAW OR OTHER RELATED FIELDS PLUS MINIMUM 3 YEARS OF PREVIOUS
WORK EXPERIENCE RELEVANT TO THE FUNCTION; OR GRADUATE DEGREE (EQUIVALENT
OF A MASTER’S) PLUS 2 YEARS; OR DOCTORATE DEGREE (EQUIVALENT OF A PHD)
PLUS 1 YEAR OF PREVIOUS RELEVANT WORK EXPERIENCE MAY ALSO BE ACCEPTED. - PROVEN DRAFTING AND EDITING SKILLS.
- EXCELLENT COMMUNICATION SKILLS.
- A PROVEN ABILITY TO ACT WITH DISCRETION AND DIPLOMACY IS ESSENTIAL FOR THIS FUNCTION.
- KNOWLEDGE OF ENGLISH AND UN WORKING LANGUAGE OF THE DUTY STATION IF NOT ENGLISH.
Desired Qualifications
- Good knowledge and experience of UNHCR operations.
- Working language of Swahili (written, spoken).
LOCATION
The successful candidate will be based with the team in Dar es Salaam, Tanzania.
CONDITIONS
This position is one year, and the start date is in February 2022.
It is a full-time role with working hours starting from 07:30am to
04:30pm Mondays to Thursdays and from 07:30am to 01:30pm on Fridays (40
hours per week)
Due to the volume of applications only short-listed candidates will be contacted.
