Organization: CVM
Area of work: Bagamoyo, Pwani
Education: Master’s Degree
Language Requirement: English (C2) and Swahili (native speaker)
Start Date: January 2022
The
Admin & Finance Head is the person responsible to manage and follow
up all the financial and administration aspect of the Organization, to
support the Project Facilitators in the project budget management and to
give a back up to the project team, Country and Deputy Country
Representative in the overall financial and administration areas of the
Organization. He/She identifies themselves with the philosophy of the
Organization and whose primary concern is to ensure that CVM activity in
Tanzania is sustainable, in line with Tanzanian Government regulation
and the Projects are planned effectively with resource available.
The
commitment of a high degree and loyalty to CVM Organization is to be
highly valued and personnel agendas, favoritism or personnel advantage
are against the spirit for which you are selected to work in a senior
post of responsibility. A high level of humility and service to the work
is expected from you to allow you to enter well in to the philosophy of
the projects promoted by CVM.
CVM is dedicated to building the
dignity of people and in your work, this comes foremost especially in
respect of women, sanitation, PLWHAs and other disadvantaged groups and
is seen as an important responsibility.
MAJOR DUTIES
1.1 Immediate Supervisor of Finance, Admin Office and support Staff (accountant, secretary, guards, driver, etc.).
1.2
Supervision of all Local Agreement that CVM have in place in Tanzania,
keeping the original and ensuring a dedicate folder in Bagamoyo Office
1.3
Actively participate in the preparation of financial plans for each
program together with the Project coordinators and Facilitators in the
country office
1.4 Preparation of financial reports, monthly, quarterly, annually and biannual for all program.
1.5
Prepare budget and expenditure analysis monthly, quarterly, biannually
and annually for all programs, make costs benefit analysis of activities
and come up with suggestions and recommendations to Project
Facilitators. Report monthly to CR in Bagamoyo and CVM Italy
1.6 Prepare financial reports for donors and partners as per the need
1.7 Prepare financial guidelines/manuals when needed.
1.8 Follow up bank and cash transactions timely and update the recording.
1.9
Ensure that timely transfer is in effect to project offices as per the
approval of their request for the execution of activities. Request to
CVM Italy a punctual cash transfer according to the activity monitoring
on monthly base.
1.10 Overall responsible of the Human Resource
management. Update and keep records, staff files and perform follow up
on the Human Resource of the Organization, notify timely the status of
the contract renewal to CR and CVM Italy
1.11 Ensure that the performance evaluation of staff is done two times in a year and carried out by the responsible persons.
1.12
Ensure that all the procurement procedures are respected and are
operational in project offices in accordance of procurement principles.
1.13 Coordinate and follow up the transportation procedures for materials delivered to project areas.
1.14 Ensure that stock and equipment management is effectively utilized
1.15 Maintain inventory tracking system and perform periodic reviews
1.16
Coordinate vehicles management, maintenance program, insurance, status
monitoring, follow up vehicle formats are analyzed and undertaken well.
1.17
Prepare financial document for auditing, ensure that accounts are
audited yearly by assigned company and facilitate in the best way
possible the audit process
1.18 Ensure that proper communication channel is maintained between all offices and relevant people
1.19
Ensures and is responsible that the Organization’s resources (staff,
financial and material etc) are utilized with good care and according to
the spirit of the Organization, building up people’s projects rather
than CVM structures;
1.20 Keep kindly and effective relation with
local partners and authorities, ensure the Organization is represented
in the whole value is inspired by.
1.21 Be responsible for the collection of documents and submission of VISA application for expatriate staff
1.22 Ensure compliance with TRA requirements and manage CVM profile on TRA platform
1.23 Responsible of updating twice a year CVM Profile in NIS platform
1.24
Ensure that CVM volunteers houses in Morogoro and Bagamoyo meet safety
requirement, are adequately equipped and basic services are functioning.
Undertake
whatever activity may be required for fostering the vision, work and
the interests of the Organization and/or may be requested by the CR and
CVM Director;
How to apply
We reserve the right to
close this vacancy early if a suitable candidate is found. Applications
(only CV and cover letter including three references) should be sent to [email protected] with object JOB CVM research.
Please notice that only shortlisted candidates will be contacted.
