JOB VACANCY – HOSPITAL FACILITIES MANAGER
Title: HOSPITAL FACILITIES MANAGER
Duration: 12 months (Fixed Term Contract) – Full time position (100%)
Starting date: 1st of February 2022
Direct Reports: LOGISTIC TEAM LEADER in Nduta
Location: NDUTA CAMP (KIBONDO, KIGOMA REGION)
FOR NATIONAL STAFF ONLY
INTRODUCTION:
Médecins Sans Frontières (MSF) is an international, independent,
medical humanitarian organisation that delivers emergency aid to people
affected by armed conflict, epidemics, natural disasters and exclusion
from healthcare. MSF offers assistance to people based on need,
irrespective of race, religion, gender or political affiliation. MSF is
therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.
Required Criteria:
Minimum Educational Qualification:
· Essential secondary education and a technical diploma or technical university diploma preferably engineer
Experience:
· At least 2 years work experience in logistics related to activities, supply chain, WHS or facilities management
· Essential thorough understanding of logistics issues in
developing countries (e.g. communications, energy, building maintenance)
and management of a multi-skilled and diverse team
Languages:
· English and Swahili (fluent, oral & written) required
Objectives of the position:
· To plan, coordinate and monitor all logistics related
activities in the hospital according to MSF protocols, standards and
procedures
· To provide support for the related medical activities and to ensure the optimal management of the project
Main competencies and knowledge:
· People Management and Development
· Commitment to MSF Principles
· Behavioural Flexibility
· Result and Quality Orientation
· Teamwork and Cooperation
· Computer literacy: Microsoft Office is essential
Main Responsibilities:
· To lead and direct all support activities in the hospital, in
close collaboration with the clinical and nursing leadership, and
developing, assessing and implementing the logistics strategy, policies,
tools and procedures specifically in the areas of Biomedical,
Mechanical, Construction, Energy, Transport, Hospital Supply Applied
Security and EPREP. To assist the Logistics team leader in defining the
yearly planning, budget and the hospital activities in order to identify
and respond to the needs of the population. When required, to bid and
manage the hospital improvements, maintenance and construction budget
and directing construction requirements in collaboration with
Construction Log (if available).
· Be responsible for the implementation and ensuring the proper
functioning of the hospital facilities and structures whether linked to
development, installation, maintenance and improvement (e.g. structure,
energy, WHS, medical and non-medical materials, communication, cold
chain, biomedical equipment, portering and transfer systems, laundry
system, etc.) in accordance with MSF standards and development
protocols.
· To ensure that hospital occupational health and safety
systems are in place, maintained and updated when needed (e.g. fire
safety including emergency planning, hospital access and security).
· Be responsible for hospital hygiene through good management
of cleaning teams, engagement with the nursing director and regular
audit. Be responsible for safe and efficient waste management and
managing hospital WHS in partnership with the responsible WHS specialist
and together delivering a comprehensive hospital vector control
mechanism.
· To support the project and hospital logistician in the
implementation of the Hospital Logistics Tool Kit (HLT) and provide
training for its efficient implementation. To ensure that all staff in
the project are informed of the proper use of the hospital’s
infrastructure, equipment and communication tools.
· To ensure that the installation and maintenance of the
functional spaces of medical offices are in adequate conditions and that
the HR structures are in place to support the management of medical
facilities.
· To plan and supervise in collaboration with the
Hospital/Project Coordination Team, the HR processes (recruitment,
training, performance evaluation and internal, external communication)
of the logistics personnel of the project in order to ensure both the
sizing and the amount of knowledge required for the activity. To provide
technical reference to all logistical/technical problems and providing
guidance to the logistics staff under his/her responsibility. When
applicable, supervising the LOG (Biomed, Mechanic and Electrician) and
WHS specialist teams.
· In coordination with the Logistics team leader, to review the
current hospital logistical management strategies, tools and procedures
and recommend possible amendments or revisions in order to achieve
effectiveness and efficiency of the hospital support structures
· To Define and monitor the technical aspects of the reduction
of political risk of the project, transportation, communication,
protection, identification and preparation of the technical aspects of
security policy and guidelines, evacuation plans and contingency, to
monitor daily the application of safety rules and report to the
Logistics Team Leader and/or Project Coordinator any problem that may
arise.
· To participate in the writing of the monthly reports according to guidelines
APPLICATION INFORMATION:
All interested applicants should submit cover letter, CV, supporting
documents (copies of diplomas) and phone number to: HUMAN RESOURCES
MANAGER, Hamza Aziz Street, Kahama Court, P.O.BOX 4493, Masaki, Dar es
Salaam
or send through [email protected].
Please make sure the subject of your email will be: HOSPITAL FACILITIES MANAGER – APPLICATION
Deadline for the submission of applications is at 4PM on 31/12/2021
Only applications in English will be considered
Please note that only short-listed candidates will be contacted
