Job Opening
Posting Title: Head, Judicial Records Unit, P3
Job Code Title: Chief of Unit, Court Management
Department/Office: International Residual Mechanism for Criminal Tribunals
Duty Station: ARUSHA
Posting Period: 08 April 2022 – 07 May 2022
Job Opening Number: 22-Jurists-RMT-178857-R-Arusha (R)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The
post is located in the Judicial Records Unit, of the International
Residual Mechanism for Criminal Tribunals (IRMCT) Arusha Branch. The
incumbent will report to the Deputy Officer-in-Charge of the Registry of
the Arusha branch.
*Appointment of the successful candidate to this position will be subject to budgetary approval.
Responsibilities
- Acts
as the focal point for the Registry for all procedural, administrative
and court support services matters concerning all ongoing cases,
including management and distribution of the court calendar and duty
roster, and interfaces with Chambers, Prosecution, Defence, national
authorities, the United Nations Detention Facility, and other relevant
parties; - Oversees the work of the Associate Legal Officers,
Judicial Records Assistants (JRA) and other JRU staff in regard to the
daily management of judicial records, including quality control and
response to requests for assistance; - Ensures the receipt and
accurate filing of judicial documents, identifying confidential
documents and other types of documents requiring special attention; - Coordinates the procedures for the handling of court exhibits in open cases and their storage;
- Supervises
the preparation of files required for court hearings, if any, ensuring
that all necessary documents are included, that they are indexed and
tabbed before presentation to the Judges, and/or Parties; - Responsible for compiling and providing monthly statistics in relation to court proceedings for the Registrar;
- Oversees the work of JRAs in the release and daily distribution of the transcripts of all hearings;
- Provides
advice and assistance to the Office of the Registrar, in particular to
the Deputy Officer-in-Charge and Officer-in-Charge of the Registry
Arusha branch, in respect to initiating and implementing new procedures
and policies; - Manages the case files in open cases and oversees the handing over of case files in closed cases to the judicial archives;
- Assumes responsibility for legal and practical issues related to the judicial databases.
- Coordinates the transmittal of court exhibits into the Unified Judicial Database;
- Assists
the Office of the Registrar with the correspondence with State parties
and international entities involved in court proceedings, including on
requests for information; - Coordinates with the Language Support
Services of the Mechanism with respect to its provision of
interpretation and translations; - Oversees the Registry vaults for material in open cases;
- Coordinates
and manages court operations, encompassing all necessary arrangements
for all hearings, including trial, appeal and review hearings and Status
Conferences, including the provision of support services required
during the proceedings in accordance with Registry Directives and
Instructions, and in consultation with Chambers; - Manages the JRU
staff in performing court operation functions, including the handling
of exhibits, processing of exhibits in the eCourt system, and
preparation of any case files; - Coordinates the execution of
judicial decisions requiring Registry implementation, such as warrants
of arrest, provisional releases; early releases; subpoenas, summonses,
safe conducts, binding orders and requests for production of documents
including in relation to Rule 86 of the Rules of Procedure and Evidence,
hearings via video-teleconference, depositions and the attestation of
written statements pursuant to Rule 110; - Undertakes any other tasks assigned by the Deputy Officer-in-Charge and the Officer-in-Charge of the Arusha branch.
Competencies
- Professionalism:
Good legal drafting, record-keeping, management and administrative
skills. Shows pride in work and in achievements. Demonstrates
professional competence and mastery of subject matter. Is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges.
Remains calm in stressful situations. Commitment to implementing the
goal of gender equality by ensuring the equal participation and full
involvement of women and men in all aspects of work. - Accountability
– Takes ownership of all responsibilities and honours commitments.
Delivers outputs for which one has responsibility within prescribed
time, cost and quality standards. Operates in compliance with
organisational regulations and rules. Supports subordinates, provides
oversight and takes responsibility for delegated assignments. Takes
personal responsibility for his/her own shortcomings and those of the
work unit, where applicable. - Client Orientation –
Considers all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view. Establishes and
maintains productive partnerships with clients by gaining their trust
and respect. Identifies clients’ needs and matches them to appropriate
solutions. Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems. Keeps clients
informed of progress or setbacks in projects. Meets timeline for
delivery of products or services to client. - Managing Performance
– Delegates the appropriate responsibility, accountability and
decision-making authority. Makes sure that roles, responsibilities and
reporting lines are clear to each staff member. Accurately judges the
amount of time and resources needed to accomplish a task and matches
task to skills. Monitors progress against milestones and deadlines.
Regularly discusses performance and provides feedback and coaching to
staff. Encourages risk-taking and supports creativity and initiative.
Actively supports the development and career aspirations of staff.
Appraises performance fairly. - Judgement/Decision-making–
Identifies the key issues in a complex situation, and comes to the heart
of the problem quickly. Gathers relevant information before making a
decision. Considers positive and negative impacts of decisions prior to
making them. Takes decisions with an eye to the impact on others and on
the Organisation. Proposes a course of action or makes a recommendation
based on all available information. Checks assumptions against facts.
Determines that the actions proposed will satisfy the expressed and
underlying needs for the decision. Makes tough decisions when necessary.
Education
Advanced
university degree (Master’s degree or equivalent) in law. A first level
university degree in combination with two additional years of
qualifying experience may be accepted in lieu of an advanced university
degree.
Work Experience
- Minimum of 5 years of experience is required in legal proceedings, international law or court records.
Languages
English
and French are the working languages of the Mechanism for International
Criminal Tribunals. For the post advertised, fluency in oral and
written English is required. Working knowledge of French and/or
Kinyarwanda is an advantage.
Assessment
There may be an assessment exercise for qualified candidates followed by a competency-based interview.
Special Notice
The
United Nations Secretariat is committed to achieving 50/50 gender
balance in its staff. Female candidates are strongly encouraged to apply
for this position.
The appointment is limited to the
International Residual Mechanism for Criminal Tribunals. *Appointment of
the successful candidate to this position will be subject to budgetary
approval. Appointment of the successful candidate on this position will
be limited to the initial funding of the post. Extension of the
appointment is subject to the extension of the mandate and/or the
availability of funds. As the international tribunals are not integrated
in the Secretariat, UN Staff Members serve on assignment or secondment
from their parent department/office if selected. Appointments of staff
members in the United Nations are subject to the authority of the
Secretary-General. Staff Members are expected to move periodically to
new functions in accordance with established rules and procedures, and
may in this context be reassigned by the Secretary-General throughout
the Organization based on the changing needs and mandates.
NOTE FOR PREVIOUSLY ROSTERED CANDIDATES
Roster
candidates must express their interest and availability for published
job openings by submitting an updated PHP and cover letter.
____________________________________________________________________________________________________
United Nations Considerations
According
to article 101, paragraph 3, of the Charter of the United Nations, the
paramount consideration in the employment of the staff is the necessity
of securing the highest standards of efficiency, competence, and
integrity. Candidates will not be considered for employment with the
United Nations if they have committed violations of international human
rights law, violations of international humanitarian law, sexual
exploitation, sexual abuse, or sexual harassment, or if there are
reasonable grounds to believe that they have been involved in the
commission of any of these acts. The term “sexual exploitation” means
any actual or attempted abuse of a position of vulnerability,
differential power, or trust, for sexual purposes, including, but not
limited to, profiting monetarily, socially or politically from the
sexual exploitation of another. The term “sexual abuse” means the actual
or threatened physical intrusion of a sexual nature, whether by force
or under unequal or coercive conditions. The term “sexual harassment”
means any unwelcome conduct of a sexual nature that might reasonably be
expected or be perceived to cause offence or humiliation, when such
conduct interferes with work, is made a condition of employment or
creates an intimidating, hostile or offensive work environment, and when
the gravity of the conduct warrants the termination of the
perpetrator’s working relationship. Candidates who have committed crimes
other than minor traffic offences may not be considered for employment.
Due
regard will be paid to the importance of recruiting the staff on as
wide a geographical basis as possible. The United Nations places no
restrictions on the eligibility of men and women to participate in any
capacity and under conditions of equality in its principal and
subsidiary organs. The United Nations Secretariat is a non-smoking
environment.
The paramount consideration in the appointment,
transfer, or promotion of staff shall be the necessity of securing the
highest standards of efficiency, competence, and integrity. By accepting
an offer of appointment, United Nations staff members are subject to
the authority of the Secretary-General and assignment by him or her to
any activities or offices of the United Nations in accordance with staff
regulation 1.2 (c). In this context, all internationally recruited
staff members shall be required to move periodically to discharge new
functions within or across duty stations under conditions established by
the Secretary-General.
Applicants are urged to follow carefully
all instructions available in the online recruitment platform, inspira.
For more detailed guidance, applicants may refer to the Manual for the
Applicant, which can be accessed by clicking on “Manuals” hyper-link on
the upper right side of the inspira account-holder homepage.
The
evaluation of applicants will be conducted on the basis of the
information submitted in the application according to the evaluation
criteria of the job opening and the applicable internal legislations of
the United Nations including the Charter of the United Nations,
resolutions of the General Assembly, the Staff Regulations and Rules,
administrative issuances and guidelines. Applicants must provide
complete and accurate information pertaining to their personal profile
and qualifications according to the instructions provided in inspira to
be considered for the current job opening. No amendment, addition,
deletion, revision or modification shall be made to applications that
have been submitted. Candidates under serious consideration for
selection will be subject to reference checks to verify the information
provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee
THE
UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE
UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’
BANK ACCOUNTS.
