Job position at Plan International, MEAL Data Assistant

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Location: Kibondo & Kasulu, Tanzania

Company: Plan International

BACKGROUND

Plan
International is an independent development and humanitarian
organisation that advances children’s rights and equality for girls.
Plan has over 80 years’ experience and works in more than 75 countries
across the world. We strive for a just world, working together with
children, young people, our supporters and partners.

Plan
International has been working in Tanzania since 1991. Our work supports
marginalised children and youth, especially adolescent girls, to grow
up physically and mentally healthy and ready to shape their future. We
create an enabling environment and empower girls to be active drivers of
change in realising their rights. We prioritise working with partners,
and ensuring all of our work is evidence based.

Plan International
Tanzania has responded to the Burundian Emergency program in Kibondo
and Kasulu since October 2015 due to Burundian refugees’ influx with
special focus on Case Management, Psychosocial support activities and
Education in Emergencies (EiE). Following the Accountability and level
of support required thus, the role of Data assistant is to ensure the
effective use of designed monitoring tools, quality of data collected
and consistency in reporting.

role PURPOSE

Data
assistant will ensure that monitoring tools are effectively used by the
project staff and quality data are submitted timely including the
monitoring of accountability and feedback mechanism for the Child
Protection, Education and Youth programs (and other projects as
requested).

S/he will be responsible for routine monitoring of
interventions in the camps, submitting the cleaned data for reporting,
accountability mechanisms, evidence collection, storage and management
of all field data including informing Data needs/capacity requirement to
influence learning for Plan Programming.

S/he will support MEAL
Manager at the field level by providing the evidence and identification
of key areas of lessons, success of the interventions and further
documentation of evidence for planning, implementation and reporting of
project progress.

Dimensions of the Role

The Data
Assistant will supervise Feedback Data Clerks including Volunteers and
Incentive Workers at camp level. S/he will provide onsite support to all
Plan Programs in the implementation areas, supporting all camp MEAL
initiatives especially training, follow-up activities, feedback
activities, and document beneficiary tracking. The role will also
support data quality assessment, post distribution monitoring
activities, satisfaction surveys, impact assessments and other surveys
conducted by the department. S/he will ensure quality weekly and monthly
plans and reports are submitted to MEAL Manager timely for review and
submission

The position is based in Kibondo and Kasulu reporting
to the MEAL Manager, with a dotted line to the CPIE Coordinator CM &
PSS for Kasulu.

Accountabilities

The Data Assistant specific roles will be:

Reviewing and consolidating weekly and monthly program monitoring data and reports from the camp.
Prepare and share the weekly/monthly MEAL plans and reports to MEAL Manager for support
Update
the Daily tracking tools, training activities implemented by the
project staff for effective weekly and weekly/monthly reports and
timely.
Routinely spot check project implementation in the field and timely reporting on gaps for quick actions to improve performance.
Ensure the incentive workers are provided with necessary support as backstopping to his/her routine activities.
Lead and supervise data collection processes especially FGDs and questionnaires during beneficiary satisfaction survey.
Supervise implementation of distribution and participate in post distribution monitoring activities at camp level.
Ensure
all trainings use pre and post tests to measure the training outcomes
and submit to Project staff for analysis of the training report.
Work
with refugee volunteers, Feedback data clerks (MEAL incentives) and
project staff in supporting M&E initiatives such as carrying out
routine activities and during surveys, evaluations and collecting case
studies.
In all MEAL initiatives ensures MEAL and Plan operation procedures, standards and Policies are adhered.
Ensures
that Plan International’s global policies for Child Protection (CPP)
and Gender Equality and Inclusion (GEI) are fully embedded in accordance
with the principles and requirements of the policy including relevant
Implementation Standards and Guidelines as applicable to their area of
responsibility. This includes, but is not limited to, ensuring staff and
associates are aware of and understand their responsibilities under
these policies and Plan International’s Code of Conduct (CoC), their
relevance to their area of work, and that concerns are reported and
managed in accordance with the appropriate procedures.

Key relationships

Internal Level of Communication

Program
staff, Feedback officers, Volunteers and refugee data assistants
(incentives): learn from their experience at camp level (High).

Part of Functional MEAL network within Plan (High).

External

Work
with stakeholders at camp levels to share fitting practices and to
identify/implement opportunities for collaboration in MEAL activities
(very minimum).

Technical expertise, skills and knowledge

Essential

Demonstrate
experience in supporting Data related initiative for Child Protection,
Education and Youth, some of which must have been in refugee camp.
Good
knowledge and understanding of Data privacy and confidentiality that
will be of advantage in ensuring humanitarian principles and child
protection standard are adhered during field implementation.
Experience and ability in using data collection methods and tools.
Demonstrate ability to support the direct reporting colleagues especially volunteers and data incentives.

Desirable

Diploma/Degree in social work, social work, psychology, social sciences or statistics related field.
Fluency in English, Kiswahili, Kirundi and French written and spoken, highly desirable
Familiarity
with Core humanitarian standards, Child Protection Minimum Standards
and International Network for Education in Emergencies (Minimum
Standards for Education) will be added advantages.
Strong interpersonal skills and ability to work in a diverse team and sensitive in maintaining organizational relationships.

Plan International’s Values in Practice

We are open and accountable

Promotes a culture of openness and transparency, including with sponsors and donors.
Holds self and others accountable to achieve the highest standards of integrity.
Consistent and fair in the treatment of people.
Open about mistakes and keen to learn from them.
Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations.
Creates a climate of continuous improvement, open to challenge and new ideas.
Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
Builds constructive relationships across Plan International to support our shared goals.
Develops trusting and ‘win-win’ relationships with funders, partners and communities.
Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment