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Supervisory Budget Analyst/Accounting Technician
About
Announcement Number:
Dar es Salaam-2022-036
Hiring Agency:
Embassy Dar Es Salaam
Position Title:
Supervisory Budget Analyst/Accounting Technician
Open Period:
03/15/2022 – 03/22/2022
Format MM/DD/YYYY
Vacancy Time Zone:
GMT+3
Series/Grade:
LE – 0405 9
Salary:
TZS TSh49,597,266
Work Schedule:
Full-time – 40 hours per week
Promotion Potential:
LE-9
Duty Location(s):
1 Vacancy in
Dar Es Salaam, TZ
Overview
Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
Current
Employees of the Mission – This includes U.S. Citizen Eligible Family
Members (USEFMs); Eligible Family Members (EFMs); Declared Members of
Household (MOHs), dependents of U.S. Personal Services Contract (USPSC)
who are assigned under COM – All Agencies
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Permanent
Appointment Type Details:
Indefinite subject to successful completion of probationary period
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary:
Summary:
The U.S. Mission in Dar es Salaam is seeking eligible and qualified
applicants for the position of Supervisory Budget Analyst/Accounting
Technician in the Financial Management Centre.
Supervisory Position:
Yes
Relocation Expenses Reimbursed:
No
Travel Required:
Occasional Travel
Duties
FINANCIAL
PLANNING: 45% The incumbent supervises the budget work for allotments,
independently formulating the annual and mid-year budget submissions.
Budgets are submitted in format requirements in the various functional
activities under each allotment. Provides advice on budget submission
requirements, including historical performance financial projections and
justification for requested resource levels. Analyzes past fiscal year
funding levels to determine new fiscal requirements estimates costs for
new program requirements. Analyzes recurring program costs and
monitors non-recurring costs. Analyzes and tracks exchange rate gains
and losses and is responsible for adjusting budgets to reflect dollar
differences. This person prepares budgetary reports on above allotments
as requested by post management and Washington.
Fully responsible
for formulation of annual budgets for all post-held accounts and
allotments. Incumbent uses appropriate software, cable instructions,
and guidance from the current Mission Strategic Goals, Mission Resource
Request, ICASS Handbook, Foreign Affairs Manual (FAM), and the Foreign
Affairs Handbook (FAH), in addition to any institutional/historical
data. When preparing these budgets, incumbent communicates with Senior
Post Management and functional officers, as applicable, to obtain
information on their anticipated requests/needs/ priorities and any
other special issues having an impact on financial resources. In
addition, incumbent analyzes post/economic trends, researches allowances
for eligible employees, and projects estimated out-year cost
implications due to documented anticipated wage/price increases,
anticipated/approved changes in Embassy operations (e.g. mission
growth), and unfunded priorities.
During the fiscal year,
incumbent monitors proposed budgeted amounts against actual costs and
monitors unanticipated spending trends. On a monthly basis or more
frequently, prepares summary worksheets for all three allotments to keep
other agency management officials abreast of their financial situation.
ACCOUNTING:
55% With collaboration of staff, the incumbent ensures that allotments
provided by Washington are controlled and executed within funding
limitations. Ensures that accurate and complete fiscal data is recorded
on all funding requests. Ensures availability of funds, after
analyzing and reviewing the Global Financial Services (GFS) accounting
reports, COAST reports, and subsidiary accounting ledgers. This includes
ensuring obligations exist prior to initiating payment and making
adjustments to obligations after reviewing 60 and 62 reports. Monitors
and analyzes apparent trends in obligations, in anticipation of
reprogramming requirements. Proposes plans for minor reprogramming when
deviations from original budget estimates are necessary because of
significant changes in operating programs. Periodically reconciles
accounting records and confirms the accuracy of obligations and
expenditures against financial plans.
Incumbent ensures that each
obligation is valid, accurate, complete, and in accordance with
applicable laws and regulations and confirms that all applicable
liquidations to these obligations remain legal and within the allotted
amount. In so doing, the incumbents keeps in mind various laws,
specifically the anti-deficiency law. Reconciles 60 and 62 reports
routinely to ensure liquidations do not exceed obligations and that
allotments are not exceeded in violation of the Anti-Deficiency Act.
Develops and prepares official monthly, quarterly and annual reports by
allotment and sub-object status using 60 and 62 reports to ensure funds
are in balance with GFS accounting records. Takes corrective action
immediately when errors are discovered. Periodically reconciles
accounting records and confirms the accuracy of obligations and
expenditures against financial plans.
On daily basis, incumbent
monitors post-held accounts in COAST, and on a weekly basis, reconciles
the 60 and 62 reports. On a monthly/quarterly basis, reviews all prior
year and current year open unliquidated obligations to ensure they are
still valid and thereby take necessary action.
Drafts all routine
and FMO requested correspondence relating to various funding issues and
also maintains files on appropriate advice of allotments, obligations,
accounting regulations and guidance, and internal FMO policies and
procedures. Ensures all applicable files are filed, controlled, and
retired as in accordance with Department/other agency regulations.
Note:
This position description in no way states or implies that these are
the only duties to be performed by incumbent. Incumbent will be required
to perform other duties as assigned by the agency.
Qualifications and Evaluations
Requirements:
Experience:
Three
years of progressively responsible experience in finance, budget,
accounting, or auditing is required. At least one year of supervisory
experience is required.
Education Requirements:
Education: Completion of a bachelor’s degree in accounting, finance, or business administration.
Evaluations:
Language:
Fluent (reading, speaking, and writing) in English is required and
Fluent (reading, speaking, and writing) in Kiswahili is required. “This
may be tested”
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S.
Mission provides equal opportunity and fair and equitable treatment in
employment to all people without regard to race, color, religion, sex,
national origin, age, disability, political affiliation, marital status,
or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Benefits:
Agency Benefits:
Benefits: The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING
PREFERENCE SELECTION PROCESS: Applicants in the following hiring
preference categories are extended a hiring preference in the order
listed below. Therefore, it is essential that these applicants
accurately describe their status on the application. Failure to do so
may result in a determination that the applicant is not eligible for a
hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
*
IMPORTANT: Applicants who claim status as a preference-eligible U.S.
Veteran must submit a copy of their most recent DD-214 (“Certificate of
Release or Discharge from Active Duty”), Letter from Veterans’ Affairs
which indicates the present existence of a service-connected disability
dated within the past six months, equivalent documentation, or
certification. A “certification” is any written document from the armed
forces that certifies the service member is expected to be discharged
or released from active duty service in the armed forces under honorable
conditions within 120 days after the certification is submitted by the
applicant. The certification letter should be on letterhead of the
appropriate military branch of the service and contain (1) the military
service dates including the expected discharge or release date; and (2)
the character of service. Acceptable documentation must be submitted in
order for the preference to be given.
** This level of preference
applies to all Foreign Service employees on LWOP and CS with
re-employment rights back to their agency or bureau.
For more
information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for
additional employment considerations, please visit the following link.:
How to Apply:
To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Required Documents:
To
qualify based on education, you MUST submit the requested degree and /
or transcripts as verification of educational requirement by the closing
date of this announcement. Failure to provide requested information, or
the information is insufficient to verify eligibility, may result in
disqualification for this position.
All Applicants:
• Completion of a bachelor’s degree in accounting, finance, or business administration – Certificate
• Proof of Citizenship
• National ID copy
• Other Document
• Other Document 2
Transcript
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
NexSteps:
What
to Expect Next: Applicants who are invited to take a language or
skills test, or who are selected for an interview will be contacted only
via email.
Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
The deadline for submitting the application is 22 March 2022.
