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Administrative Assistant
Aga Khan Health
Service, Tanzania (AKHST) – an agency of the Aga Khan Development
Network (AKDN), a non for profit international organization that
supports social development programs in Tanzania completed a major
expansion to position the institution to become a leading and integrated
tertiary and teaching health care system in Tanzania.
As part of
its health systems strengthening initiatives in working with and
supporting Government Health Programmes, AKHSTand(AFD)are partnering on a
newinnovative Comprehensive Cancer Project aiming at strengthening
cancer care in Tanzania through PPP with Tanzanian-based CCP partners:
(Ministry of Health (MoH), Ocean Road Cancer Research Institute (ORCI),
Bugando Medical Centre(BMC)and Muhimbili National Hospital with
technical support from Institute Curie in delivering a full range of
cancer services. The Tanzania Comprehensive Cancer Project (TCCP),
proposed high-quality, evidence-based comprehensive initiative aimed at
reducing the burden of cancer morbidity and mortality in two target
Regions(Dar es Salaam and Mwanza).
The project’s A major components include:
Improve
and expand existing oncology infrastructure to provide more
comprehensive oncology care through health systems strengthening.
Build
the capacity of staff in participating institutions to provide high
quality cancer care by trained specialists, and train and retain local
professionals through accredited programs.
Strengthen community
cancer care practices by delivering affordable, comprehensive health
care services for preventive services including primary prevention,
screening, and early detection.
Develop and maintain relationships with stakeholders and participating institutions on joint research agenda and initiatives.
AKHST is seeking an Administrative Assistant to be part of this exciting project:
ADMINISTRATIVE ASSISTANT – (1 POSITION)
POSITION SUMMARY
The
incumbent will be responsible for administrative duties of project
staff and stakeholders, provide day to day support of project
activities, organizing & coordinating clinical camps, manage project
inventories, project logistics, support budget preparation and
planning, maintain filing systems, documentation and reporting relating
to the project.
JOB RESPONSIBILITIES
- Scheduling, coordination and follow-up tasks for meetings, events, and Official travel and accommodations.
- Preparing documents and presentation materials as well as reports with statistical data as assigned
- Processing invoices and reimbursements
- Composing and/or transcribing correspondence/documents
- Liaise with Materials Management Department to ensure availability and proper management of office supplies.
- Take minutes at administrative team meetings and ensure that proper record keeping is taking place and maintained.
- Organize a filing system for important and confidential project documents for easy retrieval.
- Maintain
a Project calendar including planning and implementation events (i.e.
Cancer camps, community events, lectures and seminars). - Liaising with facility management to ensure maintenance of office condition and arranging for necessary repairs.
- Any other roles assigned by the Supervisor or his/her designee.
QUALIFICATIONS AND EXPERIENCE
- Minimum Bachelor Degree in Public Administration or any other related field from a recognized university.
- Minimum Two (2) years of work experience in administration field preferably with previous experience in projects.
- Strong written and verbal skills in both English and Kiswahili.
- Excellent communication skills, demonstrated diplomacy and ability to elicit and foster positive relationships.
- Hands on experience with MS Office.
PLEASE NOTE: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEWS.
APPLICATION LETTER, CV AND EDUCATION CERTIFICATES SHOULD BE SUBMITTED
ELECTRONICALLY TO: [email protected] WITH THE SUBJECT LINE OF THE POSITION OR HAND
DELIVERED TO HUMAN RESOURCE DEPARTMENT, P. 0. BOX 2289, OCEAN ROAD, DAR ES SALAAM.
CLOSING DATE FOR SUBMISSION OF APPLICATIONS IS END OF BUSINESS DAY ON IOTH MARCH, 2022.
“AKHS
is concerned about the climate and environmental crises we face and is
doing everything possible to reduce our own impact, encouraging others
to do the same, and advancing understanding in this field. AKHS has set
itself the task of getting as close to net- zero carbon operations as
possible by 2030. We expect all staff to contribute to achieving these
aims in the context of their roles. We encourage applicants with
previous experience or an interest in this field to apply”
