About CRS
Catholic Relief Services is the official
international humanitarian agency of the Catholic community in the
United States. CRS works to save, protect, and transform lives in need
in more than 100 countries, without regard to race, religion or
nationality. CRS’ relief and development work is accomplished through
programs of emergency response, HIV, health, agriculture, education,
microfinance and peacebuilding.
Note: This position is contingent on donor funding.
Job Summary:
As
Deputy Chief of Party – Operations and Finance, you will work as part
of a team on a large project and provide oversight of operations
function. You will be responsible for ensuring efficiency and
accountability operations in support of high-quality programming,
including but not limited to human resources, logistics, procurement,
sub-contracts or sub-awards, and accounting/finance. You will manage a
team to ensure a high level of resource stewardship, strict financial
accountability and financial risk management while ensuring the
effectiveness and robustness of diverse partners’ financial management
systems, processes, and practices in support of high-quality programs.
You anticipate and manage financial management services – needs and
delivery challenges, and identify and implement improvement solutions,
as needed, to minimize CRS and partners’ exposure to risk. Your
management and technical knowledge, particularly of USAID contracts
mechanisms, will ensure the delivery of high-quality programming. As a
senior leader you will proactively manage security and mitigate security
risks
Roles and Key Responsibilities:
- Manage a
key aspect of the development, implementation and consolidation of the
project and serve as a point of contact on area of responsibility to
USAID and Government of Tanzania, as well as public, private and
non-government stakeholders, when needed. - Manage key function of
the project to meet donor expectations in terms of timely and quality
results and budget. Contribute to ensuring coordination between program
and operations leads. - Work with consortium members to support
the establishment of a competitive grants fund, support and facilitate
quarterly meetings with consortium members on sub-contracts and grants
management and any finance/compliance TWG meetings. - Support the
overall administrative needs of project staff including the optimal
utilization and maintenance of program assets and resources e.g.
computers, vehicles, furniture, supplies and other equipment, logistical
arrangement for staff and visitors, and procurement of materials and
equipment in a transparent and accountable manner. - In
coordination with CRS Tanzania Finance Manager, ensure accuracy, quality
and timely preparation, review, approval and submission of all
financial requirements for the project, including month end closing,
balance sheet reconciliations, collection of delinquent receivables;
Monitor monthly and quarterly cash needs ensuring accurate cash forecast
and project cash needs are met; Review the monthly budget comparison
report and develop corrective action plan as needed for the project to
ensure proper use of the approved project budget. - Work closely
with CRS Tanzania Head of Operations to ensure effective and efficient
service delivery to the project, including Partners’ supports; Ensure
that CRS Tanzania Head of Operations is consulted on the project
Operations for effective and quality coordination, compliance with CRS
policies and procedures and compliance with Donor’s requirements and
regulations. - Manage capacity strengthening implementations for
CRS staff, partners staff and Government representatives that have
direct engagement with the project to align them with CRS policies and
donor requirements. - Manage, develop and execute all aspects of
the GUC process, including development of the GUC manual, and implement a
grant tracking system to ensure the timely and correct execution of all
grant agreements. - Effectively manage talent and supervise.
Manage team dynamics and staff well-being. Provide coaching.
Strategically tailor individual development plans and complete
performance assessments for direct reports. Contribute to the
development of staffing plans and the recruitment process of senior
staff. - Along with COP and Country Manager, manage and mitigate
risk through monitoring national and regional issues that may impact
staff and programming. Ensure all staff understand and adhere to CRS
staff safety and security policies and plans. - Ensure the project
adheres to the donor’s requirements in Risk Management and Fraud
Reporting systems, develop and maintain a project Risk Management and
Issues log, and develop a system for digitizing/tracking payments from
the project. Ensure compliance with CRS Risk and Fraud policy and
procedures. - Promote, uphold, and model a commitment to the
efficient use of agency and donor resources. Help ensure compliance with
USAID contracts and grants regulations, including financial tracking
and oversight of partner budgets, finance, administration, and donor
reporting. Develop, analyze, and review contract, grant and
sub-recipient grant agreements. Ensure receipt and maintenance of all
Sub–recipient agreements and supporting documents. - Maintain
relationships with key staff of consortium partner organizations in
regard to area of responsibility. Contribute to coordination of the
roles and activities of staff from other consortium member organizations
in implementation in line with CRS partnership principles. - Create
and maintain proper conditions for learning. Establish a safe
environment for sharing ideas, solutions, and difficulties and the
capacity to detect, analyze and respond quickly to deficiencies.
Identify performance gaps and training opportunities for CRS and partner
staff and recommend training and technical assistance. - Promote
safeguarding at the activity and country program level. Ensure quality
implementation of CRS safeguarding policy and principles across both
operations and programs. With support from technical advisors, ensure
capacity building efforts and technical guidance to CRS staff and
partners, in line with CRS principles and standards, donor guidelines,
and industry best practices.
Knowledge, Skills and Abilities
- Very
good strategic, analytical, systems thinking, and problem-solving
skills, with capacity to see the big picture and ability to make sound
judgment and decisions. - Very good relations management
abilities. Ability to relate to people at all levels internally and
externally. Strategic in how you approach each relationship. - Team leadership abilities with diverse/multi-disciplinary teams.
- Proactive, resourceful, solutions-oriented and results-oriented.
Preferred Qualifications
- Hands on experience managing USAID contracts particularly those with grants under contract (GUC) mechanisms.
- Extensive
experience supporting diverse partnerships including government
agencies, private sector entities, educational / research institutions
and non-profits in financial management aspects. - A professional certification in accounting or a related field highly preferred.
- Knowledge of USAID regulations including grants under contract and prime recipient contracting essential.
- Substantial budgeting, budget/expense analysis, and accounting experience.
- Knowledge of local law in taxation and local regulatory reporting procedures.
- Progressively
responsible experience supervising project operations, including human
resources, procurement, and sub-contracts or sub-awards. - Familiarity with ensuring appropriate risk-sharing between and/or among USAID, implementing partners and stakeholders
- Demonstrated experience of successful management, including management of functions of complex, multi-activity projects.
- Staff management experience and abilities that are conducive to a learning environment.
- Demonstrated commitment to respect, equity, diversity and inclusion including gender equality.
- Experience
in MS Office package (Excel, Word, PowerPoint, Visio), Web Conferencing
Applications, and information and budget management systems. - Demonstrated experience working in Tanzania a plus.
Required Languages – Excellent written and oral communication skills in English. Knowledge of Swahili is desirable.
Travel – up to 25%.
Supervisory Responsibilities will include grants officers and administration officers
Key Working Relationships:
Internal: DCoP and other technical advisors
External: Partners’ staff
Qualifications
Basic Qualifications
- Master’s
degree in Accounting, Finance, Economics, Business Administration with
courses in accounting, or a qualification in accounting (CPA/ACCA/ACA or
equivalent). - At least five (5) years of progressively
responsible experience in accounting, auditing, finance, or business
management with a recognized organization, preferably for USAID. - 3 years’ experience managing donor funds. Knowledge and experience in budget management.
Agency-wide Competencies (for all CRS Staff)
These
are rooted in the mission, values, and guiding principles of CRS and
used by each staff member to fulfill his or her responsibilities and
achieve the desired results.
- Integrity
- Continuous Improvement & Innovation
- Builds Relationships
- Develops Talent
- Strategic Mindset
- Accountability & Stewardship
***Our
Catholic identity is at the heart of our mission and operations.
Catholic Relief Services carries out the commitment of the Bishops of
the United States to assist the poor and vulnerable overseas. We welcome
as a part of our staff people of all faiths and secular traditions who
share our values and our commitment to serving those in need.
Disclaimer:
This job description is not an exhaustive list of the skill, effort,
duties, and responsibilities associated with the position.
Note:
All positions requiring residence or frequent travel outside their home
country must undergo and clear a pre-employment medical examination.
CRS’
talent acquisition procedures reflect our commitment to safeguarding
the rights and dignity of all people – especially children and
vulnerable adults – to live free from abuse and harm.
CRS is an Equal Opportunity Employer
