JOB VACANCY-at East African Community, Procurement Officer

 

Procurement Officer 

EAST AFRICAN COMMUNITY

EXCITING EMPLOYMENT OPPORTUNITY

The
East African Community is a regional intergovernmental organization
comprising the Republic of Burundi, the Republic of Kenya, the Republic
of Rwanda, the United Republic of Tanzania, Republic of South Sudan and
the Republic of Uganda with its Headquarters in Arusha, Tanzania.

The
EAC mission is to widen and deepen economic, political, social and
cultural integration to improve the quality of life of the people of
East Africa through increased competitiveness, value added production,
trade and investments.

This is an exciting opportunity for highly
motivated and result-driven professionals who are citizens of Republic
of South Sudan to apply for the following position tenable at East
African Community-Secretariat.

PROCUREMENT OFFICER (1 Post)

(REF: EAC/HR/2020-21/45)

Organ   : EAC Secretariat

Grade    :  P1

Office   :   Directorate of Human Resources and Administration

Job reports to :   Senior Procurement Officer

Duty Station   :  Arusha, Tanzania

Main Purpose of the job:

To implement the procurement policies and processes by providing Procurement Services to EAC.

Duties and Responsibilities:

• Initiate Preparation of Annual procurement Plan
• Receive
  and Review requisitions for clarity adequate specifications/ to ensure
  that bidders will be able to respond to the quotation appropriately
• Receive and process Purchase requisitions from User Departments
• Group the requests and into homogeneous categories and identify sources of supply
• Originate tender documents for approval
• Assist user departments in getting specifications and Terms of Reference right.
• Consolidate and prepare recommendations for award
• Initiate draft notification of awards and regret letters
• Prepare procurement transactions and provide a liaison link between suppliers and user departments
• Follow-up and expedite deliveries
• Update and maintain a database of suppliers
• Update and maintain records of all Procurement Transactions
• Initiate preparation of Annual Procurement Report.
• Forward certified invoices to Accounts for payment

Qualifications and Experience:

• Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent
• Diploma in Procurement/ Purchasing and Supplies or equivalent beyond bachelor’s degree  is an added advantage .
• Minimum five years of relevant practical experience in the field of Procurement for Goods and Services

Skills and Competencies:

The
ideal candidate should demonstrate competence in use of standard
Computer applications such as Ms Word, Excel, PowerPoint, Good Customer
Relations, Negotiation skills, effective Communication and Report
writing skills. Excellent written and Verbal communications in English
and Kiswahili.

Proficiency in the application of IT systems such as SUN systems/ SAP or Oracle Financials will be an added advantage

Eligibility for applications:

Following
the decision of the 41st Meeting of the Council of Ministers, only
applicants from  the Republic of South Sudan are eligible to apply for
the above position.

Terms and Conditions of Service:

The above position is tenable for a contract of five (5) years renewable once .

Fringe Benefits:

The
established posts offer attractive fringe benefits including housing
allowance, transport allowance, education allowance, a medical scheme,
and insurance cover.

Education Qualifications:

All
candidates applying must have qualifications that are recognized by the
relevant national accreditation body in the Republic of South Sudan.
This condition is applicable for locally and internationally attained
qualifications.

All professions that require registration with the
specific professional bodies will be expected to do so in compliance
with the requirements of the Republic of South Sudan.

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The
EAC is an equal opportunity employer; therefore, female candidates are
particularly encouraged to apply. EAC will only respond to those
candidates who strictly meet the set requirements.

How to Apply:

Interested candidates who meet the qualification and experience requirements for the above mentioned position are advised to :

Fill in the application form attached (download from here

attach
their application letter,  a detailed CV, Copies of   certified
academic certificates  ,  and a copy of National Identity Card or
Passport in PDF format scanned in one (1) file.

Please quote the respective reference number on both the application letter and envelope.

For
electronic submission, please quote the respective reference number on
the subject of the email and send to the address given below.

Applications should be submitted to the address below not later than  Friday, 25th  February  2022.

Please note:

1. You may submit your application either electronically or in hard copy but not both.

2.  Applications which do not :

have EAC application form;

indicate nationality and age;

have the reference number;

or have an application letter attached;

have certified copies of their academic degrees and other professional Certificates;

or fail to provide three referees will be disqualified.

3.  Only qualified candidates will be contacted

4.   EAC Staff Rules and Regulations preclude considerations of applicants above 55 years of age.

Please
note that EAC does not require candidates to pay money for the
recruitment process. All invitations for interviews will be done in
writing.

A due diligence will be conducted for all successful
candidates in respect of their academic certificates (certification by  a
recognized higher education body in Republic of South Sudan ) and
employment records .

The Secretary General

East African Community

P. o Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: [email protected]

Website : www.eac.int