Position Title: Procurement Agent (All Interested Candidates)
Vacancy Number: DaresSalaam-2022-001
Open to: All Interested Candidates/All Sources
Opening Date: 01/24/2022
Closing Date: 02/07/2022
Duties
(60 %) PROCUREMENT of COMMODITIES and SERVICES
Assumes
responsibility for a portfolio of International Cooperative
Administrative Support Services-serviced clients. Responsible for the
preparation of purchase orders and requisitions in accordance with the
Federal Acquisition Regulation and Department Of State Acquisition
Regulation procurement regulations. Works with the requestors to
finalize requirements and scope. Determines the appropriate procurement
methods for each case. Locates prospective suppliers and proposes best
options. Researches new sources to expand the vendors’ portfolio.
Prepares independent government cost estimates. Requests bids or
quotations from vendors. Analyzes responses and prepares summaries and
recommendations for the requestor and the technical evaluation panels.
Participates in negotiations with the bidders. Collaborate with Contract
Officer Representative to analyses contractor’s performance, contract
modifications or terminations.
Uses ILMS Ariba Buyer and Contracts
to log all procurement actions and to draft contracts. Tracks
Procurement Requisitions (PRs) to ensure they are ordered, funded,
received, and delivered promptly. Keeps contracting officer apprised of
procurement/contract issues. Liaised with OPE Desk Officer on
procurement actions that exceed the CO Warrant. Works as a team with GSO
Customer Care, Budget & Finance, and Shipping to advance and
resolve any roadblocks or constraints. Provides exemplary customer
service to assigned portfolio
(20%) ORDER TRACKING
Works
with the shipping team, mailroom, motor pool, warehouse and Dispatch
Agencies (in the US or the regional in ELSO) to ensure that the client’s
order is tracked and delivered and that the customer is informed on
progress. Educates customers how to use status tracking
(20%) RECORDS MANAGEMENT AND DATA ANALYTICS
Prepares
all documents and records related to above procurements, including but
not limited to Contract Files, E-Filing, FPDS and credit card
reconciliations. Tracks and prioritizes special projects as necessary,
such as Independence Day or CMR procurement.
Monitors contract and
PR timelines for expiration dates to ensure PRs and contracts are
renewed in advance of expiration. Monitors metrics and makes
recommendations in areas for improvement. Conducts market research and
keeps current market data on suppliers.
Note: This position
description in no way states or implies that these are the complete
duties to be performed by incumbent. Incumbent will be required to
perform other duties as necessary and requested.
Summary:
The
U.S. Mission in Dar es Salaam is seeking eligible and qualified
applicants for the position of Procurement Agent in the General Services
Section.
