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Job Description
Background
UNDP is
committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous
groups and persons with disabilities are equally encouraged to apply.
All applications will be treated with the strictest confidence.
UNDP
does not tolerate sexual exploitation and abuse, any kind of
harassment, including sexual harassment, and discrimination. All
selected candidates will, therefore, undergo rigorous reference and
background checks.
The UN Capital Development Fund makes public
and private finance work for the poor in the world’s 46 least developed
countries (LDCs). UNCDF offers “last mile” finance models that unlock
public and private resources, especially at the domestic level, to
reduce poverty and support local economic development.
UNCDF’s
financing models work through three channels: (1) inclusive digital
economies, which connects individuals, households, and small businesses
with financial eco-systems that catalyze participation in the local
economy, and provide tools to climb out of poverty and manage financial
lives; (2) local transformative finance, which drives structural
transformation of localities through policy and regulatory reform,
fiscal decentralization, innovative municipal finance, and project
finance to unlock capital flows to the local level, combined local
economic expansion and sustainable development; and (3) investment
finance, which provides catalytic financial structuring, de-risking, and
capital deployment to drive SDG impact and domestic resource
mobilization.
Position Purpose
The UNCDF is seeking
to hire a Programme Finance Associate who will contribute to ensure
effective programme financial management and for supporting the
planning, budgeting, and monitoring of the Tanzania country programmes.
In addition, the responsibilities of the Analysis extend up to 35% of
time to support the new UNCDF CookFund programme in its financial
reporting and responsibilities. The incumbent will also: 1) lead the
administration functions 2) support the fund manager and work very
closely with the investment officers and other staff in the field to
manage financial activities and as well as financial reporting to the
donors and HQ.
The Programme and Finance Associate will be under the overall supervision of UNCDF Global LFI Manager/CTA.
Duties and Responsibilities
Administration
and implementation of operational and financial strategies, adapts
processes and procedures focusing on achievement of the following
results (15%):
- Full compliance with UN/UNCDF rules,
regulations, and policies of financial activities, financial
recording/reporting system and follow-up on audit recommendations;
implementation of effective internal controls, proper functioning of a
client-oriented financial resources management system. - Finance
business processes mapping and elaboration of the content of internal
Standard Operating Procedures in Finance in consultation with office
management. - Implementation of cost sharing and trust fund
agreements, elaboration of conditions of contributions within the CO
resource mobilization efforts. - Elaboration of proposals and implementation of cost saving and reduction strategies in consultations with office management.
Administration
of budgets and functioning of the optimal cost-recovery system focusing
on achievement of the following results (10%)
- Preparation
and modifications of budgets for UNCDF projects, follow up with HQs on
authorized spending limits (ASL) and application of income. - Preparation
of annual work plans in consultation with office management,
forecasting, reconciliation, and appropriate periodic reporting. - Implementation
of the control mechanism for development projects through monitoring
budgets preparation and modifications, budgetary status versus
ASL/Project Cash Availability. - Prepare project budget revision in ATLAS and submit for the approvers to sending project budget to commitment control (KK).
- Presentation
of thoroughly researched information for planning of financial
resources of the CO, reports containing analysis of the financial
situation. - Preparation and maintenance of the risk register and approved mitigation plans within the accounting system and reporting
Provides
accounting, finance, procurement, human resource, logistic, and
administrative support focusing on achievement of the following results
(10%)
- Maintenance of the internal expenditures control system
which ensures that vouchers processed are matched and completed,
transactions are correctly recorded and posted in Atlas; payrolls are
duly prepared; travel claims, and other entitlements are duly processed. - Coordination and review of accounts closure.
- Timely
corrective actions on unposted vouchers, including the vouchers with
budget check errors, match exceptions, unapproved vouchers. Timely
response to HQ requests to resolve financial data issues. - Maintenance of the Accounts Payables for CO timely payment and reconciliations with budget.
- Timely reimbursements for staff and other partners.
- Provides administrative and logistical support by supervising the logistic processes.
- Provides procurement support by following organization procurement rules and guidelines
- Provides support to office maintenance and assets management.
- Provides
support to programme management and preparation of and support to
regular Project Board and Steering Committee meetings.
Support the UNCDF Tanzania new CookFund with its financial management and reporting functions. 35%
- Provide
financial management support including managing the flow of funds and
expenses, periodic reporting, reconciliation, advanced financial and
analysis to support reporting and management team decision making on
timely basis
Ensures proper CO cash management functioning and Audit focusing on achievement of the following results (10%)
- Timely review of cash position for local accounts to ensure enough funds on hand for disbursements
- Timely
replenishment of all imprest of all staff and including petty cash
management, reconciliation and retiring according to UN cash management
rules; - Timely preparation of monthly cashflow forecast for use
by office management and HQ Follow up to ensure timely liquidation of
all project advances. - Alternate as cashier for cash disbursements made on site.
- A
focal person for the project audit and ensures that all documents are
make available to the auditors and follow up on the implementation of
audit findings.
Ensures facilitation of knowledge building
and knowledge sharing in the CO focusing on achievement of the following
results (10%)
- Organization of training for the operations/programme/projects staff on financial management and portfolio management.
- Synthesis of lessons learnt and best practices in financial management.
- Sound contributions to knowledge networks and communities of practice.
Ensures
facilitation of financial analysis and reports, functioning as advisory
of the projects implementation and monitoring from time to time (10%)
- Prepare
programme budget estimates and strategic budgets on an annual and
bi-annual basis or as required in conjunction with the programme
technical team, with attention to the specific requirements of various
donors and different partners. - Regular monitoring of
disbursement and submission of financial implementation status to
programme manager and to donors as per the schedules. - Provide financial analysis of the programme budgets and expenses.
- Support programme management through initiating and reviewing of the various financial reports.
- Support the monitoring and evaluation of activities as well as tracking progress on the various action plans
- Provide input into planning and developing of innovative initiatives for the programme.
- Monitor the execution of donor agreements and guide partner agencies on implementation timeframes and budgets.
- Support the overall management and supervision of programmes.
Competencies
Leadership: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Communication: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Innovation: LEVEL 2: Go outside comfort zone, learn from others and support their learning
People Management: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Delivery: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Teamwork: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Cross-Functional & Technical competencies
- Administration
& Operations – Assets management: Knowledge of policy &
procedures on PP&E; ability to prepare financial statements on
PP&E; maintain Asset Management Module in ATLAS - Administration
& Operations – Inventory management: Each office to ensure
sufficient inventory items are available for use as well as reporting
for items which are beyond the corporate threshold of $5K and above - Finance
– Audit (General): Understands the key stages of audit work, including
planning, documentation, testing and reporting. Ability to examine and
verify accounts and records. Understands wider mechanisms for assurance
and scrutiny. - Finance – Financial planning and budgeting:
Ability to create and manage processes to achieve UNDP’s long and
short-term financial goals, including through planning, budgeting,
forecasting, analyzing, and reporting - Finance – Budget
management: Ability to support budgetary aspects of work planning
process, drawing and management of team budgets - Procurement –
Financial analysis: Knowledge of evaluating businesses, projects,
budgets, and other finance related transactions to determine their
performance and suitability - Administration & Operations –
Travel policy and procedures: Knowledge of travel policy and procedures;
ability to interpret travel policy, the Staff Rules, administrative
circulars and financial regulations and rules on travel related matters
Required Skills and Experience
Education:
- Secondary
Education is required with Specialized Certification in Economics,
Accounting & Finance and Business Administration. - Bachelor’s
degree in Economics, Accounting, Finance and Business Administration
will be given due consideration Finance Certification such as CPA or
ACCA is an asset. - Longlisted candidates will require to undergo UNCDF Accountancy & Finance Test
Experience:
- Minimum
7 years (Secondary Education), or Bachelor’s Degree (4 Years) of
progressively responsible finance and accounting experience is required. - Experience
in project management and in the usage of computers and office software
packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet
and database packages. - Experience in handling of web-based
management systems and ERP financials, preferably the UNDP global
financial and operational management system (ATLAS).
Knowledge of IPSAS and/or IFRS is an asset.
- Experience in managing finances for United Nations and knowledge of UN Programme and Operations procedures is desirable.
- Hands on experience with capacity development, organizational development, and advisory work.
- Work experience in the UN system and knowledge of UN Programme and Operations procedures is desirable
Language
- Proficiency in oral and written English & Swahili.
- Working knowledge of other UN language desirable
Important
Please
note that continuance of appointment beyond the initial 12 months is
contingent upon the successful completion of a probationary period.
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