Job Description
2. JOB PURPOSE
Ensure accuracy of entries; timelines of payments and financial reporting are done
immediately. The position holder has to perform balance sheet reconciliations and provide
advice and support to management and staff in the areas of financial management.
3. MAIN RESPONSIBILITIES OF THE JOB
A) Managerial Responsibilities:
● Ensure payments and all other processes are in compliance with internal control
policy and other policies.
● Manage document workflow system and ensuring the document workflow template
is fully updated with daily posting and payments made
● Enforce internal policies to staff, e.g. Travel advance policy, Mobile policy, and other
policies within the company.
B) Functional Responsibilities:
● Prepare documents by scrutinizing and verifying that all required attachments have
been supplied before documents are channeled for approval, posting, and payment
process.
● Ensure all entries posted into QuickBooks complies with the International Financial
reporting standard, QuickBooks accounting, and reporting manual.
● Initiate payments into the banking system or writing bank checks, while ensuring
segregation of duty for each paid document is strictly observed between posting and
payments.
● Prepare and submit all documents posted and paid through the bank to the senior
accountants on a daily basis for QB check application and for reconciliation
purposes.
● Ensure all payments are properly scanned and submitted to HQ.
● Respond to accounting procedure questions by researching and interpreting
accounting policies and regulations.
● Prepare financial reports by collecting, analyzing, and summarizing account
information and trends, as directed.
● Maintain professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; and
participating in professional societies.
● Prepare the monthly payroll entry for review by management
● Reconcile bank accounts and clears any discrepancies in the balances by
researching and analyzing the account information.
● Maintain and reconcile petty cash accounts on a monthly basis to be reviewed by
management
● Manage all statutory deductions on a monthly basis including NSSF, PAYE, etc.
● Take initiative to understand budget preparation, implementation, and monitoring
process and the overall financial management of the company
● Work while observing the Professional Code of Conduct (PICCO). Professional
behavior, Integrity, Competence, Confidentiality, and Objectivity. A general
accountant is directly obligated to report any misconduct observed or heard that is
against these codes to the immediate supervisor or to the appropriate reporting
channel.
● Any other duty assigned by the supervisor
4. MINIMUM REQUIREMENT
A) A minimum level of academic and professional qualification required to
perform effectively in the role:
● Bachelor’s Degree in Business Administration with a major in Accounting, Finance,
or any other relevant field.
● CPA/ACCA is a must
B) A minimum level of experience required to perform effectively in the role:
● 3 years experience in a high volume transaction accounting department
5. WORKING RELATIONSHIPS
A) Internal customers:
● Accounting Manager
● Internal Auditors
● Accounts Officers
● Human Resource Team Leader
● All Staff
B) External customers:
● External Vendors
● Agents
6. COMPETENCIES
A) Technical
● Professional certificate { CPA/ACCA }
● Accounting Package certificate {QuickBooks, Tally} or familiarity with sage
● Knowledge of the full accounting cycle
● Knowledge of financial accounting standards
B) Functional
● Details Oriented
● Time Management
● Interpersonal skills
● Confidentiality work driven
● Leadership skills
● Data Entry Management.
● Highly proficient in Excel and Word applications
● Excellent Team Player
● Problem Solving and Analysis skills
● Strong communication skills
C) Behavioral
● Stress tolerance
● Flexibility and adaptability
● Accountability and Transparency