Nafasi ya kazi :- Finance and Administrative Assistant Job Opportunity at CVPeople Tanzania


CVPeople Tanzania | Full time

Post Name: Finance and Administrative Assistant

Dar es salaam, Tanzania | Posted on 07/03/2024

Job Description


Financial Management

  • Responsible for the all bookkeeping on the accounting software for the Group
  • Preparation of the daily cash balances for the Group
  • Oversee the transfer of funds /cheques from various bank accounts as necessary
  • Ensure the bank deposits for the Group are done on time and correctly
  • Oversee the bank reconciliation task for various bank accounts
  • Take charge in the preparations of purchase orders, sales orders, credit notes and return to suppliers (RTS) for the Group
  • Take control of the process for sales and purchase invoices
  • Be in charge of reconciliations of the Debtors/Creditors with statements of accounts well as attending to queries from Debtors/Creditors
  • Assist the Finance Manager with the preparation of the departmental budgets
  • Compilation of data for periodic and annual financial reports for the Group
  • Be in charge of the petty the petty cash, input petty cash transactions and perform physical count
  • To maintain accounting records by making copies, filing documents and to ensure the
    filing system is complete
  • Reconcile accounts in a timely manner
  • Supporting and coordinating the audit process and liaise with auditors internal and external
  • Assist the Finance manager in the monthly preparation of VAT, TDS,PAYE and NSSF
  • Perform any administrative and secretarial tasks related to the financial department
  • Research, track and restore accounting or documentation problems and discrepancies
  • Function in accordance with established standards, procedures and applicable laws

Human Resource Administration, Operations and IT

  • Supporting the human resources processes by administering tests, scheduling appointments, conducting orientation, maintaining records and information.
  • Assist in the induction and orientation process for the new staff
  • Provides payroll information by collecting time and attendance records.
  • Preparation and submission of the employee data reports by assembling, preparing, and analyzing data.
  • Maintaining the employee information by entering and updating employment and status-change data.
  • Provides secretarial support by entering, formatting, and printing information.
  • Answers the telephone, relays messages, and maintains equipment and supplies.
  • Maintains employee confidence and protects operations by keeping human resource information confidential.
  • Maintains quality service by following organization standards

Knowledge and Experience

  • Diploma level required in finance, business administration, accounting/tax.
  • Professional certificate ACCA/CPA would be an advantage
  • 3-10 years of relevant professional experience in a similar role broad financial experience.
  • Experience in financial management systems, (i.e. QuickBooks)
  • Previous experience in training programs that maximize individual and Company goals across the Company including best practices in human resources activities
  • A successful track record in setting priorities; keen analytic, Company and problem-solving skills which support and enable sound decision making
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • A multi-tasker with the ability to wear many hats in a fast-paced environment