Position Title: Finance and Administrative Director
Location: Dar Es Salaam, Tanzania
Reports to: Chief of Party
General summary/purpose
The Finance and Administrative Director is the primary financial and administrative officer of the program. They will be responsible for comprehensive financial, operations, and administrative oversight for the Support to Vector Control Activity (SVCA) for the timely and effective implementation of the program’s technical scope of work. This includes ensuring all financial transactions are complete, accurate, timely, adequate, and appropriate and the activity staff and office are operating smoothly. This position will confirm that resources are allocated and used in compliance with contract requirements, JHU and CCP policies, and applicable USG regulations. The Director will also certify the compliance with Tanzanian law, including timely submission of all tax and benefits paperwork. They also shall be the link between the Chief of Party (COP) and various activity departments and staff in terms of meeting financial, logistic, and administrative requirements for managing the activity office and all field programs.
Travel within Tanzania will be required.
Specific Duties and Responsibilities
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Oversight and development of financial systems and tools
- Provide guidance on CCP finance and operational policies and procedures where applicable
- Ensure the completeness, accuracy, timeliness, adequacy, and appropriateness of all financial transactions and related support i.e., ensure all financial transactions meet audit standards
- Immediately inform, guide and request revision to supporting documents that do not meet donor, JHU, or audit requirements (e.g., incomplete or inaccurate forms, missing support, illegible photocopies, missing printed names, signatures, dates, etc.)
- Prepare the monthly bank reconciliation and ensure the final financial reports and original supporting transactions are submitted to the CCP imprest team not later than the 15th after the month closes
- Prepare monthly payroll ensuring receipt of all timesheets and leave requests from HR, calculating and filing of PAYE, social security remissions, and other statutory payroll requirements
- Maintain petty cash box securely as per country finance manual including issuing petty cash upon request, following up on receipts, reconciling the petty cash monthly, performing cash counts, monitoring physical cash to QuickBooks, and immediately addressing discrepancies
- Prepare petty cash vouchers and ensure receipts are attached timely
Maintain adequate and appropriate levels of petty cash formally requesting changes as needed via the CCP imprest team in Baltimore
- Ensure cash received is kept in the safe and is deposited into the bank within the specified in the country finance manual
- Prepare the annual USAID-required report of foreign taxes (VAT report)
- Timely prepare and remit all statutory taxes to the Tanzania Revenue Authority, including payroll and other financial items as required
- Assist non-finance staff to prepare adequate justifications to support budgets and transactions
- Orient travelers on correct and appropriate travel policies and procedures before taking advances
- Follow-up weekly on outstanding advances for program activity or travel ensuring adherence to organizational policies and procedures
- Maintain and communicate to staff on appropriate allocations for shared office costs based on space and effort
- Make field visits as necessary to provide support, verify, and document verifications of transactions as required
- Accrue for severance in QuickBooks
- Follow appropriate protocol for reporting suspected internal controls violations
Staff supervision responsibilities
- Manage the work of direct reports and provide supervisory responsibilities
- Promote staff development through training, counseling, and performance evaluation of the staff of the CCP TZ under your supervision
- Ensure that direct reports are implementing duties as assigned
- Conduct timely annual performance reviews for direct reports
- Manage performance of direct reports timely and in a way that facilitates growth and improvement in accordance with CCP Baltimore HR guidance
Required Qualifications:
- Bachelor’s of commerce finance, business administration, or related field
- Certified public accountant (CPA)
- At least 8 years’ experience in financial management of donor-funded programs of similar size
- Strong organizational skills and the ability to work in a team-oriented environment
- Ability to work well with others
- Excellent communication skills
- Knowledge of U.S. Government cost principles, rules, and regulations
- Knowledge of Federal Acquisition Regulations (FAR) and AIDAR demonstrated experience in supporting program and technical staff to ensure resources are used efficiently and to accurately account for expenditures
- Strong organizational skills and the ability to work in a team-oriented environment
- Exceptional computer skills, particularly in Microsoft Excel, and experience using commercially available accounting software programs
- Ability to apply mathematical concepts that include but are not limited to algebra, probability, statistics and numerical analysis
- Ability to work independently in a high profile, fast-paced and multi tasked environment
- Ability to communicate effectively in English, both verbally and in writing.
Preferred Qualifications:
- At least 8 years’ experience managing USAID projects/activities, including USAID contracts
- At least 1 year experience using QuickBooks
- Tanzanian citizenship
- Fluency in Swahili
Travel Requirements:
May require up to 25% travel
Please note: this position is contingent upon securing award.
How to Apply:
Applications will be reviewed on a rolling basis and must be received no later than 11:59 pm Tanzania local time on April 5, 2024 at the [email protected]
Late submissions will not be considered.
