Requisition ID: req46876
Job Title: Finance Assistant
Sector: Finance
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: Not Applicable
Location: Kibondo, Tanzania
Work Arrangement:
Job Description
Background:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
For over half a century, Tanzania has been a country of asylum, hosting one of the largest refugee populations in Africa. Currently, the country hosts approximately 287,903 Burundian and Congolese refugees, many of whom arrived in 2015 as the crisis in Burundi increased. To date, refugees continue to co-exist with the host communities in Kigoma region expressing multiple reasons and needs. Within this context, IRC provides protection and basic assistance in the areas of Safety (comprises of Protection and Rule of Law, Women Protection and Empowerment, and Child Protection), Health (mental health and psychosocial support services and reproductive health), and Education.
Job Overview:
Finance Assistant is responsible for day-to-day operations of the finance department on payments, verification of documents, cash or bank management, and reconciliations.
Major Responsibilities
Prepare and process cash and bank payment vouchers for daily financial transactions, ensuring compliance with IRC financial procedures and regulations.
Regularly withdraw cash from the bank for office petty cash, keeping all receipts for proper documentation.
Maintain accurate filing of all finance documents, and track payments made at the respective site as needed.
Handle cash flow and maintain adequate funds at the site through effective cash flow management and coordination with banks and the country office.
Assist in the Implementation of finance policies, procedures, systems, Tanzanian law, and standards of accounting practices.
Reconcile advances given to respective field staff on monthly basis and ensure that the advances are liquidated promptly.
Ensure timely remittance of statutory deductions to avoid penalties.
Assume financial management responsibilities for the field office when the Finance Manager is absent from the duty station.
Finance/Budgeting
Collaborate with senior staff in the field site to contribute to the development of budgets/proposals.
Ensure adherence to local laws and accounting standards in all actions.
Review budget guidelines and instructions to gain a thorough understanding.
Assist in reviewing funding allocations to enable proper guidance to programs and proper coding.
Support the production of monthly reports for review by the Deputy Director of Finance.
Accounts Payable
Maintain a record of all invoices received from external vendors.
Record and process journal entries to ensure accurate recording of business transactions.
Keep Accounts Payable updated and conduct reconciliations as necessary.
Key Working Relationships:
· Position Reports to: Finance Officer
· Position directly supervises: N/A
Other Internal and/or external contacts: Works with other sectors on financial matters related to the organization.
Qualifications
- Advance Diploma/Degree in finance or accounting.
- Excellent knowledge of Excel and relevant accounting packages.
- Minimum of two years of proven experience.
- Ability to read, analyze, and interpret financial data, understand and technical procedures.
- Ability to write reports as per procedure in Finance manuals.
- Ability to effectively present information and respond to questions from managers, employees, and coordinators.
Demonstrated Skills and Competencies:
- Proven ability to work effectively as a team member in a cross-cultural environment, fostering collaboration and cooperation.
- Excellent verbal and written communication skills, enabling clear and effective communication with colleagues and stakeholders.
- Ability to prioritize tasks, manage time effectively, and meet deadlines, ensuring efficient and timely completion of responsibilities.
Working Environment: Security level yellow – The situation in most of the country is calm. Some parts of Kigoma region experience insecurity-highway banditry. The position works primarily in an office setting but will regularly be required to travel to field locations and occasionally to overseas events.
Language: English and Swahili.
Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, age, marital status, veteran status or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.
Warning! Please be warned of various scams, being circulated via e-mails, from Internet websites, and via regular mail or fax, falsely being issued by or associated with the IRC. Beware that The IRC does not charge a fee at any stage of its recruitment process (application, interview meeting, processing, training, or any other fee). IRC does not request any information related to bank accounts. If asked for any payment, please contact [email protected]
