VACANCY
ANNOUNCEMENT
About Mercy Corps
Mercy Corps is a leading global
organization powered by the belief that a better world is possible. In
disaster, in hardship, in more than 40 countries around the world, we partner
to put bold solutions into action—helping people triumph over adversity and
build stronger communities from within. Now, and for the future. As a global
organization with programs in over 40 countries, we focus much of our advocacy
on influencing governments, multi-lateral institutions as well as foundations
and the private sector to improve relevant policies, practices, and decisions
in order to better help vulnerable communities lift themselves out of poverty
The Program
Mercy Corps(Tanzania) is
implementing a multi-year, conflict prevention and stability programme funded by
the UK Foreign and Commonwealth Office through the Conflict, Stability and
Security Fund (CSSF). Collective Resilience Against Violent Extremism (CREATE)
engages local and national governments, local civil society organizations and
communities to mitigate the drivers, enablers and narratives of violent
extremism in East Africa through support to policy initiatives, community
engagement, and support to national civil society organizations in order to
prevent the recruitment of vulnerable individuals by violent extremist
organizations. The programme works in Kenya, Tanzania, Ethiopia, Mozambique and
Uganda, through strategies adapted to the context and opportunities in each
country to advance research, legislation and field implementation of activities
We are presently looking for a
committed individual to take up the position of Operations Officer.
GENERAL POSITION SUMMARY:
The Operations Officer is
responsible for general aspects of operations activities related but not
limited to procurement, administration, and asset management. S/he implement
procurement and asset management policies and procedures in coordination with
the relevant programmatic and departmental team members. The Operations Officer
will provide feedback and recommendations on processes and systems
implementations.
ESSENTIAL
JOB FUNCTIONS:
Procurement
▪
Read and comply with Mercy Corps
procurement management policies and procedures. Assist, when required with
training staff on these policies;
▪
Assist staff when required with
creating clear and understandable purchase requests and other documentation.
▪
Collect quotations and bids from
vendors for Purchase Requests as assigned by manager – as per Mercy Corps
standards and formats;
▪
Interact with vendors during
collection of quotations and ensure that vendors will use Mercy Corps forms
properly;
▪
Ensure fair competition and
strict adherence to Mercy Corps procurement rules regarding
vendor relations
▪
Maintain up to date Mercy Corps
Procurement data management system;
▪
Prepare the required documentation
of supplies and transactions are completed to Mercy Corps standards, including
Purchase Request, Request for Quotations, Quotations Analysis, Purchase order /
Contracts, Good Received Note, Purchase Records and Payment Requests;
▪
Ensure procurement files are well
maintained in orderly and up to date systematically in hard and electronic
forms. These include regular review of on-going and master PR lists;
▪
Coordinate with Finance department
to ensure that, payments to vendors and service providers are made on time and
without any unnecessary strain on the Mercy Corps financial systems. In
cooperation with finance staff, help to ensure compliance with established
financial management rules and procedures for Tanzania-based procurement
actions;
▪
Ensure all Mercy Corps procurement
activities are legal and ethical;
▪
Arrange travel, accommodation and
transportation needs of Tanzania staff.
Asset Management
▪
Read and comply with Mercy Corps
Field Asset Management Manual for asset management procedures.
▪
Ensure maintenance of proper
inventory of all equipment and fittings belonging to Mercy Corps program in
Tanzania.
▪
Monitor and implement asset tracking
system including use of asset tags, movement of assets, disposal of assets and
update asset registry both manually and electronically including proper
registration of newly purchased assets.
▪
Coordinate with Administration and
IT to ensure timely tracking of assets including those assigned to staff.
Administration
•
Ensure proper management and
coordination of staff travel arrangements including transport and security
•
Ensure good general office
management and controlled usage of MC office supplies
•
Ensure adherence to Mercy Corps
administrative policies by MC staff. Provide guidance to MC staff, as needed.
•
Manage and renew office and
house/apartment rental agreements.
•
Establish and maintain appropriate
filing systems for office correspondence.
•
Co-ordinate any other necessary
travel and office management details including the maintenance of the premises.
•
Preparing comprehensive, accurate
and timely monthly reports.
Organizational Learning: As
part of our commitment to organizational learning and in support of our
understanding that learning organizations are more effective, efficient and
relevant to the communities they serve – we expect all team members to commit
5% of their time to learning activities that benefit Mercy Corps as well as
themselves.
SUPERVISORY RESPONSIBILITY:
None
Accountability Reports Directly To: Country
Coordinator
Works
Directly With:
Country
Coordinator, other Tanzania program and support staff, Finance, and operations
staff in Nairobi.
Accountability to Participants and Stakeholders
Mercy Corps team members are
expected to support all efforts toward accountability, specifically to our
program participants, community partners, other stakeholders, and to
international standards guiding international relief and development work. We
are committed to actively engaging communities as equal partners in the design,
monitoring and evaluation of our field projects.
Minimum Qualification & Transferable Skills
• Bachelor’s
degree preferably in Procurement, Accounting, Economics, Business
Administration, banking and finance.
• Minimum two
years’ work experience preferably for a bank, MNO, financial institution,
nongovernmental organization or a reputable international or national
organization.
• Excellent
computer, verbal, and written communication skills, including report
development, writing and editing.
• Competent in
Word and Excel
• Excellent
inter-personal skills, highly pro-active and self-disciplined.
• Demonstrated
attention to detail, ability to follow procedures, meet deadlines and work
independently and cooperatively with team members.
• Willingness
to travel.
Success Factors
A clear understanding of finance and
procurement ethics as well as the willingness and ability to enforce compliance
with Mercy Corps and donor policies and procedures is essential. A high level of personal integrity, honesty
and transparency in all cash handling is absolutely essential. The ability to interact effectively with international
and national staff members is required.
A demonstrated ability to work quickly and accurately, meet deadlines
and process information in support of changing program activities is necessary.
Living Conditions /
Environmental Conditions
The position is based in Dar es
salaam, Tanzania and it requires up to 40% travel to support country programs.
Ongoing Learning
In support of our belief that
learning organizations are more effective, efficient and relevant to the
communities we serve, we empower all team members to dedicate 5% of their time
to learning activities that further their personal and/or professional growth
and development
Diversity, Equity & Inclusion
Achieving our mission begins with
how we build our team and work together. Through our commitment to enriching
our organization with people of different origins, beliefs, backgrounds, and
ways of thinking, we are better able to leverage the collective power of our
teams and solve the world’s most complex challenges. We strive for a culture of
trust and respect, where everyone contributes their perspectives and authentic
selves, reaches their potential as individuals and teams, and collaborates to
do the best work of their lives.
We recognize that diversity and
inclusion is a journey, and we are committed to learning, listening and
evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity
employer that does not tolerate discrimination on any basis. We actively seek
out diverse backgrounds, perspectives, and skills so that we can be
collectively stronger and have sustained global impact.
We are committed to providing an
environment of respect and psychological safety where equal employment
opportunities are available to all. We do not engage in or tolerate
discrimination on the basis of race, color, gender
identity, gender expression, religion, age, sexual orientation, national or
ethnic origin, disability
(including HIV/AIDS status), marital
status, military veteran status or any other protected group in the locations
where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring
that all individuals we come into contact with through our work, whether team
members, community members, program participants or others, are treated with
respect and dignity. We are committed to the core principles regarding
prevention of sexual exploitation and abuse laid out by the UN Secretary
General and IASC. We will not tolerate child abuse, sexual exploitation, abuse,
or harassment by or of our team members. As part of our commitment to a safe
and inclusive work environment, team members are expected to conduct themselves
in a professional manner, respect local laws and customs, and to adhere to Mercy
Corps Code of Conduct Policies and values at all times. Team
members are required to complete mandatory Code of Conduct eLearning courses
upon hire and on an annual basis.
Interested candidates who meet the above required
qualifications and experience should submit a cover letter, detailed curriculum
vitae (CV) listing three professional referees (including a recent supervisor)
to [email protected] on or before Friday 31st December
2021 by 4.00pm. The email subject line must clearly show the job title.
Applications without the right subject heading will be automatically
disqualified. Please do not attach any certificates.
(Applications will be reviewed on a rolling basis. We will
only get in touch with shortlisted candidates)
NB: Mercy Corps does not charge any fee at any stage of the
recruitment process
WE ENCOURAGE QUALIFIED CANDIDATES TO APPLY.
Only shortlisted candidates will be contacted.
