Issued on: [21/12/2022]
Solicitation Number: [2022/PI-TZ/RFQ/G/130]
For: PROVISION FOR THE PROCUREMENT OF 3 BRAND NEW
OR SECOND-HAND
STATION WAGONS FOR PATHFINDER INTERNATIONAL
| Quotations Deadline: Background Pathfinder International currently seeks a supplier for the following: Goods Scope of Work | [20/01/2023] |
STATION WAGON SPECIFICATION
Model code Any model
Engine 2400cc up to 4,000cc
Max power 90 up to 150KW @3,000 up to 3,800rpm
Max torque 250 up to 400Nm @2000 3,000rpm
Fuel Diesel/Petrol
Transmission 4WD, 5 Speed manuals.
Brakes front/rear Disc/drum
Tires Any size
Suspension front/rear Coil/leaf
Weight GVW:3,000Kgs-Kerb:2,180Kgs-payload:820kgs
Dimensions LxWxH:4,000-5,500×1,500-2,000×1,500-2000mm
Wheelbase/Ground 2,500mm-3,000mm Min. ground
clearance
Doors 5 doors and 7 seaters
Country of origin Any country
Safety Front Driver & Passenger air bag, seatbelt, side impact protection window.
Comfort Air condition, Audio with speakers, power steering, power windows and
door lock, front and rear mudguards.
Body Color White/silver/beige
Quantity 3 Vehicles
Please note price quoted should be inclusive of VAT and duty Taxes and Delivery Time is of the essence.
Conditions
| Payment Terms | 100% after delivery of the Goods |
| General Terms and Conditions | Copy enclosed (see Annex A) |
| Other | Partial quotes permitted |
Quote Guidelines and Instructions
Please submit all proposals on company letterhead, All proposals must be valid for a minimum of thirty 30 days.
Your Proposal should provide basic information about your Company/Individual and relevant service offerings mentioned above. It should have a section addressing each of the following areas:
Company/Individual Profile including valid business registration documents such as;
- Certificate of Incorporation or certificate of compliance if a foreign company
- Copy of Memorandum and Articles of Association.
- Valid Business License
- TIN registration certificate
- VAT registration certificate (if registered for VAT)
- Tax Clearance Certificate
- Audited financial report for the past 3 years or financial statement
- Electronic Fiscal Device user Identification Number registration certificate (EFD)
- Certified Copy of Certificate of Title or Lease Agreements (to determine physical location)
- client list and,
- Any other relevant document.
Selection Criteria
Pathfinder will review and evaluate quotes submitted by the deadline according to the following criteria:
Supplier with a technically compliant offer and lowest CIP cost will be awarded 100 points. All other bidder’s scores will be decreased by 1% for every 1% increase in price from the lowest total price.
Payment Terms
No Advance payments because all payments will be paid after delivery of the goods, works or Service within 1-2weeks.
Quotes Deadline
Bid proposal to the RFQ (2 Hardcopies) must be received at Pathfinder International offices in Dar es Salaam office no later than 10:00am on 20th January 2023.
Bids will be opened on the same day i.e., 20.01.2023 at the presence of all bidders at 11.00am Address for quotes submission:
PATHFINDER INTERNATIONAL
PLOT NO. 577A, House No. 02, CHOLE ROAD, MSASANI PENINSULA, MASAKI, PO BOX 77991, DAR ES SALAAM, TANZANIA
Submission of tenders:
- Bids should be submitted in sealed envelopes properly labeled with the item description as applied for
- Bidders are also allowed to bid for both brand new and or second-hand vehicles in excellent condition or either of the two whichever is convenient provided delivery is made within one month or earlier
- Bid documents should be signed by the authorized representative of the organization under Company Seal / Stamp and submitted with relevant supporting documents mentioned above
- Canvassing will lead to automatic disqualification of the applicant
Late submission will not be acceptable. Any applications received after the mentioned time and date of closure will be considered as late and disqualified.
Please email 1 Softcopy of the bid proposal and other business documentation mentioned above directly to Procurement- [email protected] no later than 12.00noon on 20th January 2023.
Inquiries
If you have any questions/inquiries, please email to [email protected] no later than close of business 18th January 2023.
– Terms
Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.
Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.
The resulting Purchase Order and or contract is subject to the Terms and Conditions in Annex A. Our Commitment to safeguarding
Pathfinder is committed to safeguarding and protecting the people we serve as well as our staff. We have zero tolerance for any behavior that inflicts harm on children, young people, adults, as well as our staff and partners, including sexual abuse, harassment, bullying, and exploitation. Everyone we hire must abide by our safeguarding and related policies, including reporting suspected or known policy violations. By submitting an application, you acknowledge you understand you will be subjected to a variety of vetting checks intended to verify your suitability to work with us
Annex A: General Terms and Conditions
TERMS OF PURCHASE
ACCEPTANCE OF ORDERS. This purchase order (“Order” or “Contract”) is an offer by Pathfinder International (“PI”) to purchase the “goods” and/or “services” (collectively, other provisions specifically incorporated by reference in writing on this Order). Acceptance of this Order is expressly limited to its exact terms and acknowledgement form and return thereof to Pl, by Contractor’s return to PI of any other definite and reasonable expression of acceptance, or by attempted part or full performance. Pl objects, and refuses to assent, to the inclusion of any different, conflicting or additional terms proposed by Contractor in acknowledging or accepting the order. Acceptance by Pl of the Items will not constitute acceptance of any terms proposed by Contractor
INVOICE REQUIREMENTS: Contractor shall submit an invoice prior to payment for goods or services. Each invoice shall be numbered and shall include: (a) the Contractor’s name and address, dates of performance and amount of payment requested; (b) a reference by number to this purchase order; and (c) a description of the items for which payment or reimbursement is sought. Upon acceptance of the deliverables by PI, PI shall make payment to the Contractor either in local currency purchased by PI at prevailing market rates, or by wire transfer of US Dollars to a local bank account held in the name of Contractor. Pl shall not be liable for fluctuations in exchange rates after such purchase of local currency or wire transfer of funds.
RELATIONSHIP: It is understood and agreed that Contractor is furnishing services to Pl as an independent contractor, and nothing contained in the Contract between PI and Contractor shall create any association, partnership, joint venture, employer-employee or agent-principal relationship.
CONFIDENTIAL INFORMATION: Each party shall treat as confidential all information obtained from the other during the course of performance under the Contract, unless such information is in the public domain. Neither party shall disclose such information without prior written consent of the other, unless compelled to do so by law.
ASSIGNMENT; Neither party may assign its rights or responsibilities under this contract without the prior written consent of the other, except that PI may assign its rights under the Contract if required to do so by law or as collateral for a bank loan or other financing.
COMPLIANCE WITH LAWS: Each party shall comply with all applicable laws, ordinances, rules and regulations of federal, state, and local governments and agencies relating to or affecting the work to be performed under the Contract.
INDEMNIFICATION:
a. Contractor represents and warrants that no use or sale of any goods, alone or in any combination recommended or specified by Contractor, and no service performed by Contractor, its agents, employees or representatives, will infringe any United States or foreign patent invention, design, copyright or trademark (“property right”). Contractor agrees to indemnify and hold Pl, its officers, agents, employees and vendees (mediate and immediate) harmless form any and all loss, expense (including attorney’s fees), damage, liability, claims or demands and all judgments and decrees resulting from any actual or alleged infringement or contributory infringement or any property right arising from the use, lease, sale or other transfer of any such goods or from any such services performed hereunder. Contractor will at its sole expense, upon the written request of Pl, defend or assist in the defense of any action which may be brought against Pl or anyone using, leasing, selling or otherwise transferring any of PI’s products incorporating any such Item by reason of any such actual or alleged infringement or contributory infringement; and PI will have the right to select counsel and actively participate in any such action.
Contractor will indemnify and hold Pl and its customers harmless from all penalties, damages and expenses, including attorneys’ fees, incurred by Pl and/or its customers (whether or not the Order is cancelled) caused by or arising out of Contractor’s breach of any term of this Order including, without limitation, the timely performance thereof.
If Contractor’s agents, employees or representatives enter premises owned, leased, occupied by or under the control of PI or any of PI’s customers or suppliers or if PI’s agents, employees or representatives enter upon premises occupied by or under the control of Contractor or any of Contractor’s customers or suppliers in the course of performance, Contractor will indemnify and hold PI harmless from and against any and all loss, claim, damages, injury (including death), liability, cost, expense (including attorneys’ fees) and any causes of action whatsoever arising out of or in connection with any act or omission of Contractor, its officers, employees and agents. Contractor will maintain public liability, property damage and employee’s liability and compensation insurance in reasonable amounts and kinds of sufficient to protect PI from any of said risks and from any claims under any applicable worker’s compensation or occupational duties acts. Contractor will provide PI with proper evidence of such insurance upon request.
ENTIRE AGREEMENT: This contract supersedes all prior oral or written agreements, if any, between the parties concerning the work under this contract and constitutes the entire agreement between the parties with respect to the work to be performed under this contract.
MODIFICATIONS: The scope of work and other terms and conditions contained in this contract shall not be added to, modified, superseded or otherwise changed except by written modification.
INSPECTION/ACCEPTANCE: Prior to acceptance, all Items will be subject to inspection and tests by PI at the place of manufacture and/or such other place selected by Pl. Payment for Items delivered will not constitute acceptance thereof. Any acceptance resulting from initial inspection performed at PI’s facility on receipt of Items will be considered conditional; PI has the right to return to Contractor, at Contractor’s expense, Items which subsequently develop defects due to latent causes during inspection, installation and tests of the end product.
EXECUTIVE ORDER ON TERRORISM FINANCE: The Contractor is reminded that U.S. laws prohibit transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. It is the legal responsibility of the recipient to ensure compliance with such laws. The Treasury Department’s list of Specially Designated Nationals appears at www.treas.gov/offices/enforcement/ofac/sdn/.
Termination for Convenience. Pathfinder International reserves the right to terminate this purchase order or any part hereof for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination.
Termination. Pathfinder International may terminate the Contract or any part thereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any term or condition of the Contract or fails to provide Pathfinder upon request with adequate assurance of
future performance, or in the event of termination of the prime contract for convenience. In the event of termination for cause, Pathfinder shall not be liable to the Contractor for any amount for supplies or services not accepted, and Contractor shall be liable to Pathfinder for any and all rights and remedies provided under the Contract or by law. If it is determined that Pathfinder improperly terminated the Contract for default, such termination shall be deemed a termination for convenience.
WAIVER. Failure of PI to enforce at any time or for any period of time any of the provisions of this contract will not constitute a waiver of such provisions or of the right of PI to enforce each and every provision.
DEFAULT:
- If any Items are defective or non-conforming or in case of breach of warranty, Pl has the right, in whole or in part, in its sole discretion, to (i) return at Contractor’s expense (including unpacking, examining, repacking and reshipment charges), for repair, replacement, credit or refund (at PI’s sole discretion), all or any part of the order, (ii) cancel or hold all or part of any unfilled balance(s) due, or (iii) inspect or take corrective measures (or both) with the resulting charge as to be borne by Contractor. If PI requests, Contractor will be present for testing, installing, modifying and adjusting the Items.
- In addition, if PI cancels the Order, in whole or in part, due to Contractor’s breach, or if Contractor fails to make progress or to prosecute the work as to endanger performance of the Order, PI will have all the remedies and damages to which it may be entitled at law and in equity, including, without limitation, incidental and consequential damages. In all events, Contractor will continue to perform the Order to the extent not cancelled under the provisions of this paragraph. In addition to, and not in limitation of, any other rights of PI hereunder, upon any cancellation, rightful rejection or justifiable revocation of acceptance of Items, PI will not be liable for cancellation or termination changes and Pl will have a security interest in any Items in its obsession or control for any payment made on account of the price hereunder and any expenses reasonably incurred in its inspection, receipt, transportation, care and custody. In the event of any such termination or cancellation, PI may require Contractor to sell, transfer title and deliver to Pl any or all completed or partially completed goods and provide Pl, at PI’s expense, reasonable technical assistance in establishing an alternate source for Items that have been so cancelled.
- PI may cancel the order, in whole or in part (i) upon the filing of any petition in bankruptcy against Contractor,(ii) if Contractor is Order or adjudged bankrupt, becomes insolvent or goes into liquidation, or generally fails to pay debts as they become due, (iii) upon appointment of a receiver or custodian of all or a substantial part of Contractor’s assets, (iv) upon admission of Contractor to the benefit of any procedure for the settlement of its debts, (v) upon seizure of all or a substantial part of Contractor’s assets by any judicial or governmental procedure, or (vi) at any time such cancellation is required by competent decree, Order, law or regulation of the government of the United States or of any foreign country having competent jurisdiction over the parties and subject matter hereof, or by any respective political subdivision thereof so having competent jurisdiction.
d. Those portions of this contract which by their terms have application after termination will survive the termination of this contract.
WARRANTY:
- Contractor warrants that all Items fully and strictly conform to the specifications, drawings, samples or other descriptions furnished or adopted by Pl; that they are of good material and workmanship and free from defects, including latent defects; that they are new and unused; that they are of merchantable quality; that, if Contractor is or reasonably should be aware of the use for which PI intends to use Items, they are fit for such particular purpose and that they will be free of all liens and encumbrances. Contractor warrants that it is conveying good title to all goods. If Contractor is responsible for design, Contractor warrants that such Items are free from defects in design and are fit and sufficient for the purposes intended by Pl. Approval by PI of designs furnished by Contractor will not relieve Contractor
- Contractor’s warranty will be effective for the period of time set forth on the face of the Order. If no such period of time is so set forth, this warranty will be effective for the period of one (1) year after date of acceptance of such Items. Contractor will bear all expenses in connection with returning goods to Contractor for breach of warranty, including, without limitation, expenses and penalties incurred by PI in recalling goods which have been delivered to PI’s customers and expenses of redelivery, and will bear all risk of loss or damage to goods while in transit. This warranty will run to Pl, its successors, assignees, customers, and the users of its products and will not be deemed to be exclusive.
