The Project Manager will function as part of the Core
Team. S/he will be required to work closely with the Team Leader,
Project Principal and Senior Management Team. The Project Manager will
be expected to have strategic oversight of how Operational functions
(Finance, procurement, fiduciary risk etc.) support project delivery.
They will also be central to managing our Operational relationships with
our client, beneficiaries (regional partners) and our consortium
partners. The PM should have a good understanding of the project inputs
and deliverables to achieve this. The Project Manager will be
accountable to the Project Principal for oversight of Operations,
according to Mott MacDonald systems and processes.

The Project Manager will:

Project Delivery: Operational Management

• Review and refine the project operational strategy and Operational Guidelines
• Support the team leader to ensure inputs are leading
  to deliverables submitted on time and make team leadership aware if the
  project is off track.
• Support the technical team in preparing a costed
  workplan and ensure project staff implement the workplan within budget
  and record change control when amendments are made.
• Ensure that the team receive adequate operational
  and logistical support to conduct all technical activities as agreed in
  the workplan with the client. These include but are not limited to:
  transport and accommodation, organising technical events, managing
  logistics for large scale studies or fact-finding missions.
• Management of core and downstream partners (contracting, invoicing, relationships).
• Oversight of supplier contracts as managed by the OPS team.
• Attend the weekly SLT meetings and OPS/FIN meetings
  as well as the Technical Team Meeting to keep abreast of technical
  updates and issues

Project Delivery: Execute, Monitor and Control:

• Develop a strong relationship with the client,
  focusing on finance, human resources, procurement & operations.
  Serve as first point of contact with the client project manager on
  commercial matters.
• Lead on client audit and compliance requirements
• Implement anti-fraud actions, training and awareness. Responsible for protecting the company from unethical behaviour. 
• Manage performance against PPW and PMP. Make updates and changes when appropriate.
• Manage performance against contract, identify changes and implement change control via contract amendment where appropriate.
• Monitor the internal budget and report to key
  technical team members and budget holders on financial performance and
  budget availability on a monthly basis.
• Hold monthly project control meetings with the
  Project Principal and Responsible for Progress Evaluations on Connect
  Business and monthly updates of PMD.
• Identify and manage project commercial risks. Determine and manage a justifiable contingency against identified risks.
• Responsible (with the support from the finance team)
  in supplying monthly and accurate financial information to the client
  in the form of annual and monthly budgets and forecasts.
• Responsible for (with the support from the finance team) billing the client in accordance to contractual billing schedule.
• Manage performance against budget, monitor and update financial management tools monthly.
• Report on WIP values monthly, ensure the value is fully justifiable at all times.
• Lead on value for money initiatives including ensuring the procurement process is followed at all times.
• Support Value for Money reporting by overseeing the allocation of costs against logframe indicators.
• Ensure the recruitment of staff and consultants follow STEP due diligence practices.
• Ensure the engagement of 3rd party suppliers are in-line with STEP due diligence and supplier selection processes.
• Proactively manage 3rd party suppliers to deliver quality products and services on time and to budget.

Candidate Specification

Continue Job Description:

Project Delivery: Execute, Monitor and Control (Continue):

• Establish the Health Safety and Security Risk
  Assessment, to be reviewed every quarter and ensure this is communicated
  and acknowledged by the project team and visiting international
  staff/consultants.
• Oversee with HR that all project staff complete
  mandatory training, connected conversations and be a role model  of Mott
  Macdonald core values, including a commitment to: Progress, Respect,
  Integrity, Drive and Excellence (PRIDE).
• Ensure all project staff and consultants apply project controls correctly
• Work with the Territory Manager to ensure the Group’s Safeguarding Policy is implemented at all times.
• Maintain project records by ensuring the use of Sharepoint by teams and file storage on OneDrive.

Close the Project:

• Develop and implement the project closure plan.
• Complete the project on time and to budget.
• Ensure project information is updated on the project database.
• Ensure lessons learnt are recorded and project materials are available on the SharePoint Site.

Job Profile

Shule Bora (Quality School) officially commenced
in August 2021 and is planned to run for six years until March 2027. It
is led by the Government of Tanzania (GoURT) and supported with a budget
of 80m GBP in UK aid investment in education reform. The scope of
targeted project outcomes was expanded to improve the capacity of GoURT
to reach more marginalised children across Tanzania. The current
outcomes of the project are

1. improving learning for all children,
2. improving the quality of teaching,
3. improving inclusion with specific focus on girls
   staying and learning in school, children with disability having equal
   access to learning in school, and keeping all children safe in the
   school environment, and
4. strengthening GoURT systems set up to deliver quality learning for all children.

The project will maintain a national scope in
providing TA support to enable GoURT to achieve its Disbursement Linked
Results (DLRs) while working intensively in nine regions selected by
GoURT to test and implement interventions aimed at delivering the four
project outcomes above. The nine Shule Bora regions are Dodoma, Katavi,
Kigoma, Mara, Pwani, Rukwa, Simiyu, Singida and Tanga. The project is
also expected to work collaboratively with two other contracts funded by
UK aid to ensure interventions are robust and evidence based: a project
of research, evidence and learning led by DIME and a data verification
service to provide independent assessment of DLRs and whether they are
being achieved (service provider yet to be identified).

Cambridge Education (CE) is the lead implementing
partner for the project working with three core partners in ADD
International (experts on disability inclusion), IRC (experts on school
safety) and Plan International (experts on girls’ education).

This project:  

1. Works with Ministry of Education, Science and
   Technology (MOEST) and the President’s Office  Regional Administration
   and Local Government (PO-RALG) to test, adapt and implement at scale
   quality, gender-transformative, disability-inclusive and safe to learn
   education approaches in nine regions, generating learning and evidence
   on how to achieve these outcomes affordably and at scale.
2. Supports GoT with the timely and effective
   implementation of the Payment for Results (PforR) mechanism through
   technical assistance and capacity building, with a strong focus on data
   verification, financial management and risk management.  Support lesson
   learning processes from PforR so that these can be embedded into
   government processes and shared with development partners and other key
   stakeholders. Ensure that lessons and best practice from (1) are used to
   inform the PforR mechanism.   
3. Manages  and  coordinates project activities, 
   with  a  strong  focus  on  (i)  ensuring  a  high quality project and
   financial  and  risk  management  oversight,  (ii)  working  with  an 
   independent  Learning  and  Evidence  (L&E)  provider  on 
   establishing  regular,  rigorous  and  community-driven monitoring and
   evaluation activities, and (iii) developing and implementing  a strategy
   for effective communication of Shule Bora objectives, results, and
   lessons learned  to a range of target audiences.  

Other Information

Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business,
seeking to promote fair employment procedures and practices to ensure
equal opportunities for all. We encourage individual expression in our
workplace and are committed to creating an inclusive environment where
everyone feels they have the opportunity to contribute.

Agile working
At Mott MacDonald, we believe it makes business sense for you and your
manager to choose how you can work most effectively to meet your client,
team and personal commitments. We embrace agility, flexibility and
trust.

More about Mott MacDonald
We’re a global engineering, management and development consultancy.
Our purpose is to improve society by considering social outcomes in
everything we do, relentlessly focusing on excellence and digital
innovation, transforming our clients’ businesses, our communities and
employee opportunities.
A fundamental part of this is respecting each person’s differences and striving to meet their needs.
Our values: progress, respect, integrity, drive, excellence