REQUEST FOR PROPOSAL (RFP)
BUILDING CONDITION AND RISK ASSESSMENT (MTOTO
HOUSE BUILDING-ARUSHA)
Consultant: Qualified registered Civil engineer with experience in Building condition and risk assessment

TERMS OF REFERENCE- BUILDING CONDITION AND RISK

ASSESSMENT (MTOTO HOUSE BUILDING)

1. INTRODUCTION

Compassion Interna onal Tanzania (CIT) is a Chris an non-governmental organiza on dedicated to child development and advocacy and takes a holis c approach to address development issues affec ng community’s most vulnerable and poorest children. CIT is Based in Arusha and is working with 522 Church Partners in 21 regions and more than 80 districts of Tanzania mainland. CIT aspired to empower the churches to effec vely play its vital role in developing and implemen ng sustainable holis c child and youth development programs and successfully a aining expected child and youth outcomes. 

2. BACKGROUND

Mtoto House Building is a structure with approximately 590 square meters per floor and has five (5) flows including the ground one.  The building is in Arusha city, Olorieni Area, Plot No: 18. 

CIT has been residing in the building (Mtoto House) since 2010, the structure was built in 2009 and since then compassion have been using the building. 

Recently, the building has developed several cracks on the interior and exterior of the building which seems to expand as days goes by. These cracks have implied the safety risk to Compassion staff and whoever visits the building. Other observed defaults of the building include bending of some part of the structure including windows, surface near the structure’s founda on and the wall (exterior bricks fence). 

Based on the above defaults, CIT has come up with a risk mi ga on plan that must be informed by a professional consultant (an engineer) whom we wish to engage and   conduct a thorough assessment of the condi on of the building as soon as possible.

3. DESCRIPTION AND THE GENERAL OBJECTIVE OF THE ASSIGNMENT

The assignment focuses on conduc ng a thorough assessment of the condi on of the building – Mtoto House located in Arusha city, Olorieni Area, plot No: 18.

4. SPECIFIC OBJECTIVES OF THE ASSSIGNMENT

1. Conduct a thorough professional building condi on and risk assessment. ii. Produce a detailed report on the condi on of the building premises thus: –
2. Main structure
3. Wall (brick-made fence)
4. Drainage system (inlets and outlets)

 iii. Provide wri en findings, recommenda ons on what must be done, men on the risks iden fied, how to resolve the risks and meline recommended against each one of those risks. 

5. SCOPE OF WORK 

The scope of the assignment will be to conduc ng a thorough professional assessment of the condi on of the building – Mtoto House located in Arusha city, Olorieni Area, plot No: 18. In rela on to above men oned objec ves of the assessment; the consultant will conduct a detailed professional building condi on assessment, provide a detailed report a er assessment, produce wri en recommenda ons of what must be done including the meline for taking ac on against each recommenda on. 

The size of the building structure is 590 Square Meter per floor, the building has five (5) floors including the ground floor. The assessment will include the interior and exterior structures of the building as defined in the objec ves. It is expected that the assessment is concluded, and report is submi ed before the 25^{th of}       September 2023 

Compassion Interna onal will provide all relevant support and coopera on including leading and or direc ng the consultant to any part of the building as requested by the consultant for effec ve and efficient comple on of the assignment. 

6. DELIVERABLES 

The deliverables of this assignment will be a detailed assessment report with findings, recommenda ons of what must be done, including the recommended meline for each ac on to be taken.  The report should also breakdown the remedial ac ons by way of priority, with the highest priority areas that comprise highest risk given highest priority. The report should also capture all risk categories to include structural, hazardous, fire, drainage, and general safety risks among others that arise as a result of the current condi on of the building. 

7. LOCATION AND DURATION OF THE ASSIGNMENT 

This assignment requires physical presence of the consultant at the site in arusha, Olorien Area, plot No:18 (Mtoto House). It also expected for the consultant to complete the assignment prior to 25^thSeptember 2023. 

8. REPORTING 

The consultant will be required to submit a comprehensive report of the assessment inclusive of list of risks associated with the status of the building, professional recommenda ons, and recommended me frame for responding to any of iden fied risks.

It is expected of the consultant to submit the report within three days a er an assessment is completed. 

9. PAYMENT MODALITY

The payment will be made in a single installment a er the submission of the report. 

10. SKILLS & EXPERIENCE OF THE CONSULTANT 

CIT would like to procure services of consultants (based in Tanzania) with the following skill set and experience: –

• At least bachelor’s degree in civil engineering or relevant field.
• At least 10 years of professional experience in consultancy civil engineering ac vi es including building condi on and risk assessment.
• High level wri en and oral communica ons skills in English.
• Evidence of having undertaken at least five (5) similar assignments.

PROPOSAL FOR THE ASSIGNMENT 

All consultants interested in bidding for this assignment are required to submit one proposal with 2 components as follows: –

A. TECHNICAL PROPOSAL 

This should clearly indicate the proposed approach and methodology for execu ng the assignment. It should also include a simple work plan or Gan chart, Evidence of having conducted similar work in previous (LPO/Contract) and detailed consultants CV with at least three referees. Professional cer fica on and registra on by relevant body recognized. 

 It should also be indicated in the proposal-where applicable, if a component of the assignment is subcontracted.

B. FINANCIAL PROPOSAL

This should outline the total cost of the assignment, as well as the breakdown of the cost, including any costs of sub-contrac ng components of the assignment if applicable.

C. PROPOSAL SUBMISSION METHOD

Please submit the so copy proposals to  [email protected]  copying  [email protected]  by 16^th September 2023.

For any clarifica on, please write to above email address before proposal submission deadline.