RFP Title: Development, Implementation & Commissioning of a CSO Budget Expenditure and Tracking (CBET) System
RFP Number: 2022-PACT/02/02
Date of Solicitation: 21st January 2022
Closing Date and Time: 4th February 2022, 11:00 am (Dar es Salaam, Tanzania)
Questions and Clarifications: Due by 2nd February 2022
Introduction to Pact and ACHIEVE Project:
ACHIEVE aims to provide either short-term technical assistance or service delivery, which will help priority PEPFAR countries achieve and maintain HIV epidemic control among pregnant and breastfeeding (PEW) women, infants, children, and youth. To contribute to the global 95-95-95 epidemic control targets. ACHIEVE will provide comprehensive services through intensive household case management to prioritize sub-populations of OVC such as CLHIV, orphans who have lost their parents due to HIV, children whose biological parents are HIV-positive, and children of female sex workers. ACHIEVE will implement preventive interventions to reach at-risk boys and girls ages 9-14. ACHIEVE will also deliver DREAMS (Determined, Resilient, Empowered, AIDS-free, Mentored and Safe) interventions to AGYW 10-14 of age.
Pact is a promise of a better tomorrow for all those who are poor and marginalized. Working in partnership to develop local solutions that enable people to own their future. Pact helps people and communities build their own capacity to generate income, improve access to quality health services, and gain lasting benefit from the sustainable use of the natural resources around them. At work in more than 30 countries, Pact is building local promise with an integrated, adaptive approach that is shaping the future of International development. Visit us at www.pactworld.org.
The Adolescents and Children, HIV Incidence Reduction, Empowerment, and Virus Elimination (ACHIEVE) project is a five-year, USAID-funded global project to reach and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. ACHIEVE is implemented by Pact, in partnership with Jhpiego, Palladium, No Means No Worldwide, and WI-HER. In Tanzania, the project is implemented between October 2020 to April 2024 with a focus on three key strategic objectives: 1. To strengthen the capacity of the national and community-level social services workforce, systems, and structures to ensure quality services for OVC, at-risk AGYW, and people living with HIV (PLHIV). 2. To strengthen the capacity of local organizations to manage and implement USAID/PEPFAR OVC awards as prime implementing partners. 3. To deliver high-quality OVC services and DREAMS Interventions for AGYW 9-14 years.
Pact Tanzania under ACHIEVE project intends to solicit a reputable consultant or software developing firm to develop a computer software for tracking budget expenditures and activities across Its sub-grantees/Civil Society Organizations (CSOs).
Overall Objective:
The objective of the consultancy is to develop a responsive web-based computer software to provide real time CSO budget expenditures and tracking information to Pact Tanzania Senior Management Team.
A. Requirement/ Scope of Work
Following will be the technical features of the software:
- The software will be web based, responsive and browser & device independent.
- The system will be able to send email & mobile SMS notification, and this should be configurable.
- Users, Roles and Access management will be integrated as part of the software.
- The system will be able to enforce all data validation during entry and at time intervals.
- The software source code, must have sufficient comment and be delivered without encryption.
- Developer must provide detailed development documentation (UI & UX designs, work flow diagram, data flow diagram, etc.)
The consulting firm will work closely with the Pact Tanzania ACHIEVE Project CBET System Committee to elicit requirements and manage the software development life cycle including capacity building and knowledge transfer. In particular, the scope of the work will be as follows:
- Gather requirements and develop user stories/use cases: In discussion with the Pact Tanzania ACHIEVE Project CBET System Committee, gather details of the requirements and develop user stories; prepare a Software Requirements Specifications (SRS) and get signed off by Pact Tanzania ACHIEVE Project CBET System Committee. Tentative requirements and expected features of the software are highlighted in section 0 above.
- Develop and test the web-based application: Based on the requirements gathered, develop an application framework that includes user management, access control, security and workflow for publishing information. This application framework should be able to add modules in future and be able to share data with other applications. Test the application framework with the real users from Pact Tanzania and her sub grantees/CSOs and gather feedback on the system.
- Finalize the web based application: Based on the feedback received from the testing by the real users, finalize the web based application and prepare technical documentations and user manuals for orienting the users.
- Hand over the software: Host the online software at a designated web server and hand over the documented source code, user manuals and training materials to the Pact Tanzania ACHIEVE Project CBET System Committee with a plan of regular maintenance.
- Provide troubleshooting support: Provide troubleshooting support for at least 6 months after handing over the Software. The support should be in person, over telephone and via email, as and when necessary.
At the end of the assignment, the CBET System will be a fully functional web based application and Pact Tanzania ICT department will be able to maintain the software.
Interested vendors should request the lull Terms of Reference (TOR) through email with the subject line “TOR for Development, Implementation & Commissioning of (CBET) System” to [email protected] before 2nd February 2022.
All questions and requests for clarification should be directed to ProcurementT7apactworld.org with the
subject line “Request for Clarification: Development, Implementation & Commissioning of (CBET) System ” before COB 2nd February 2022.
B. Eligibility
To be considered for the award, vendors must currently be legally operating In Tanzania, and the quotation must include all of the following information:
- Ability to meet or exceed the requirements/technical specifications outlined in Section A:
- Ability to deliver the items/services specified in Section A no later than the date(s) required.
C. Submission Instructions
The following Information Is to be included by a vendor In the proposal:
- Detailed methodology, detailed work plan, a cover letter/ motivation letter explaining why you are the most suitable for this assignment, and a detailed budget.
- Quote valid for at least 90 days
- Current company profile.
- Delivery time (estimated work completion timeline after receiving an order).
- Copies of registration, certificate and address of their registered office, valid business license, VAT, TIN certificates, Tax clearance certificate, and any industry relevant license or certificate.
- Evidence of similar/relevant assignments, and at least two (2) names and addresses of client served.
- Current Audited financial statement for 2 consecutive years.
- Payment terms.
Vendors who wish to answer this RFP should send their proposals in sealed envelopes to Pact Tanzania Head Office by 4th February 2022, 11:00 am. All sealed envelopes need to be marked as : “Tender for Development, Implementation & Commissioning of (CBET) System.”
Office Address:
The Tender Committee
Pact Tanzania
74 Uproot Street, Victoria
P. 0. Box 6348, Oar es Salaam, Tanzania
PACT will open all bids on Friday 4th February 2022 at 11.30 am in the presence of Bidder’s representatives who choose to attend.
Quotes must be in Tanzania shillings and Include taxes separately:
- Proposals submitted through emails will not be considered.
Quotations received after that time or at a different address may not be accepted
