Supply Chain Officer (Asset & Inventory Management)
Founded in 1956, The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organization providing direct assistance to conflict-affected populations – refugees, internally displaced people (IDPs) and host communities – in more than 40 countries around the world. DRC has been implementing emergency response projects in Tanzania since the onset of the Burundi refugee crisis in 2015 in three refugee camps in the Kigoma Region at the border with Burundi. DRC’s integrated projects for refugees, asylum seekers and host communities comprise sectors such as Camp Coordination and Camp Management (CCCM), Protection (CBP, PSN, GBV, CP and Legal), Shelter and infrastructure, and Economic Recovery.
Overall purpose of the role:
Ensuring DRC Asset and equipment are managed as per the Donor’s and DRC Standard Operating Procedures at Kibondo and Kasulu Office, Nduta and Nyarugusu Refugee Camps. This includes registering, updating and maintaining documents and other tracking tools for proper asset and equipment management and other supply chain duties..
Main Responsibilities: Asset Management
- Providing support on ensuring that Asset and Equipment management is complying to all DRC and Donor’s SOP.
- Responsible for timely updating of asset and equipment register in DRC Dynamics as soon as they are received, issued, returned or in case of any change of condition eg. damage, loss, theft etc.
- Tagging all DRC asset and equipment and ensure visibility on all asset.
- Uploading all documents and other required information related to asset and equipment management in DRC dynamics.
- Issuing and retrieving asset and equipment while ensuring that DRC SOP’s are adhered to.
- Following upon all repairs related to asset and equipment and ensuring that assets are in good condition
- Recognizing all expired and obsolete/obsolescence asset and equipment for disposal purposes as per the SOP.
- Conducting physical inventory of all asset and equipment at all locations, ensuring that all premises have approved updated list of asset and equipment all the time as required by the SOP.
- Sharing weekly and monthly updates reports in terms of asset and equipment management.
- Participate in any verification of asset and equipment as it may be required.
- Providing general support on management of assets and equipment.
Responsibilities: Inventory Management
- Ensuring full compliance on warehouse/inventory management
- Receiving, safe keeping and dispatching goods as per DRC warehouse management policy
- Ensuring adherence to safety and security standards across all warehouse premises
- Conducting physical inventory checks, monthly or regular checks as per DRC and Donor’s guidelines.
- Manage Warehouse and general storage of warehouse facilities and consignments.
- Provide weekly warehouse stock reports and share with Supply Chain Team Leader – Logistics
- Provide timely information on items that needs to be disposed of, this includes unused or expired commodities (broken, expired etc.)
- Conducting delivery follow up and coordination with other warehouse colleagues on delivery of various goods and services to different locations.
- Making prior communication and arrangement on items that need to be shipped from one location to another
- Follow up on securing camp entrance permits for Nduta and Nyarugusu Refugee camps. This involves coordination with Government Authority, DRC sector leads and other supply chain colleagues for timely camp entrance permits.
- Providing timely incident reports related to warehouse facilities or consignment stored in the warehouse in case of any discrepancies observed.
- Providing information to Supply Chain staff responsible for asset management in case any new asset or equipment is purchased and need to be received, stored or upon dispatching.
- Securing all warehouse documentations in a proper way as per DRC filling SOP
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Experience and techical competencies.(include years of experience)
- Minimum 3 years working with Refugees context
- Experience with ERP system. (DRC dynamics)
- High level of professionalism
- Experience in working with International organizations is an added advantage. Mainly UN agencies
- Experience in Supply Chain i.e. Procurement, Fleet, Asset and warehouse management
- Experience in working as a team
- Experience with meeting deadlines
Education (include certificates, licenses etc.)
- Degree or Diploma in Supply Chain or Business Management is required.
Languages: (indicate fluency level)
- Fluent in English
- Kirundi is an added advantage
Key stakeholders: (internal and external)
- Donors
- Danish Refugee Council staff members
- Beneficiaries
Competency profile
- Compliance and Detail-oriented
- Strong team player
- Excellent interpersonal skills, culturally sensitive and adaptable
- Flexible, enthusiastic and willing to learn from others
- Understands humanitarian issues in Tanzania, and the region
- Willing to travel to project sites in Tanzania
Position Information
Employment category: Grade H2
Reporting to: – Supply Chain Team Leader
Technical line manager: Supply Chain Manager
Direct reports: None
Unit/department:Supply Chain.
Location: Kibondo.
Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)
Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Application and CV
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
DRC only accepts applications sent via our online-application form on www.drc.ngo under JOB.
DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:
- Professionalism, impact & expertise
- Humanitarian approach & the work we do
- Purpose, meaningfulness & own contribution
- Culture, values & strong leadership
- Fair compensation & continuous development
DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.
Danish Refugee Council is an equal opportunity employer and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.
