Printing Services

Building local promise.

RFQ Title: Printing Services

RFQ Number: 2022-PACT/10/03

Date of Solicitation: 2^nd November 2021

Closing Date and Time: 16th November 2021, 11:00 am (Dar es Salaam, Tanzania)

Questions and Clarifications: Due by 12 November 2021

Introduction to Pact and ACHIEVE Project:

Pact Inc. is an international non-profit organization with its headquarters in Washington, DC. Pact serves communities challenged by poverty and marginalization because we envision a world where everyone owns their future. To do this, we build systemic solutions in partnership with local organizations, businesses, and the government. Our goal is thriving, resilient communities where those we serve are heard, capable, and vibrant.

The Adolescents and Children, HIV Incidence Reduction, Empowerment, and Virus Elimination (ACHIEVE) project is a five-year, USAID-funded global project to reach and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. ACHIEVE is implemented by Pact, in partnership with Jhpiego, Palladium, No Means No Worldwide, and WIHER. The overall goal is to improve access to HIV-inclusive services to improve the health and well-being of orphans and vulnerable children (OVC). The project is working to support and strengthen the capacity of the national and community-level social services workforce, systems, and structures to ensure quality services for OVC, at-risk AGYW, and people living with HIV (PLHIV) at the National and across all regions of Tanzania. The project began in April 2019 and has initiated activities in seven countries from

USAID country mission buy-ins: Tanzania is one of the seven countries implementing ACHIEVE and got its buy-in in June 2020.

Overall Objective:

Pact Tanzania is seeking a capable vendor for the printing of various tools and guidelines for the governmental and stakeholder’s usage. The overall objective of this assignment is to produce 208,782 copies of various Tools and Guidelines as per below table of requirement.

1. Requirement/ Scope of Work

Scope of Work

The selected vendor (s) will have the following scope.

1. Vendor to visit Pact office to see the sample of the tools to be procured as per the quality of the materials needed. This applies only for LOT 2: CBIM Coaching Cards.

2. Pact will review the samples submitted by the vendors with reference to the samples Pact shared with the vendors and select the best vendor.

3. Ensure a good arrangement of the document(s) before mass printing. This includes –

• Page set up.
• Typesetting as per the government standard format (Font style, size, line spacing, etc)
• Align, update, and format table of content against document content and PlanRep System.
• Align, update, and format a list of tables of figures.
• Insertion of appropriate logos and back page.

4. Obtain approval of the final arranged document(s) from Pact Tanzania in collaboration with the Government of Tanzania (If need be) upon submission of a printed sample of the guide.

5. Deliver the Printed tools or guidelines to established destinations/delivery points as per list of distribution shared by Pact Tanzania.

6. A vendor should communicate any substantial alteration of the document to ACHIEVE -technical team through the Pact-Procurement team.

Interested vendors should request the full Terms of Reference (ToR) through email with the subject line “TOR for Various Printing Services” to [email protected] before Friday, 12th November 2021.

All questions and requests for clarification should be directed to [email protected] with the subject line “Request for Clarification: Printing Services” before COB Friday 12″ November 2021.

B. Eligibility

To be considered for the award, vendors must currently be legally operating in Tanzania, and the quotation must include all of the following information:

• Ability to meet or exceed the requirements/technical specifications outlined in Section A;
• Ability to deliver the items/services specified in Section A no later than the date(s) required.

C. Submission Instructions

The following information is to be included by a vendor in the proposal:

• Draft inception report detailing methodology & timelines for providing printing services.
• Quote, valid for at least 90 days
• Current company profile.
• Delivery time (estimated work completion timeline after receiving an order).
• Quality of the work (measured on the sample submitted upon request).
• Copies of registration, certificate and address of their registered office, valid business license, VAT, TIN certificates, Tax clearance certificate, and any industry relevant license or certificate.
• Evidence of similar assignments, and at least two (2) names and addresses of client served.
• Current Audited financial statement.
• Payment terms.

Vendors who wish to answer this RFP should send their proposals in sealed envelopes to Pact Tanzania Head Office by 16th

November 2021, 11:00 am. All sealed envelopes need to be marked as “: Tender for Various Printing Services.”

Office Address:

The Tender Committee

Pact Tanzania

74 Uporoto Street, Victoria

P. O. Box 6348, Dar es Salaam, Tanzania

PACT will open all bids on Tuesday 16″ November 2021 at 11.30 am in the presence of Bidder’s representatives who choose to attend.

Quotes must be in Tanzania shillings and include taxes and distribution costs separately

• Each LOT should have its separate quotation.
• Proposals submitted through emails will not be considered.
• Quotations received after that time or at a different address may not be accepted
• All quotations and delivery dates shall be valid for at least 90 days following the submission as mentioned above.