D.light is a global leader and pioneer in delivering affordable solar-powered solutions designed for the two billion people in the developing world without access to reliable energy. D.light provides distributed solar energy solutions for households and small businesses that are transforming the way people all over the world use and pay for energy.
Detailed Scope of the work
d.light Tanzania Limited (Company) requires a Contractor to provide legal counsel services to and on behalf of the Company. Contractor shall provide legal services as per the below scope area and shall clearly indicate the services that they have the capability to perform.
Employment & Labour Matters (Quote Retainer Fee to Cover 1- 3))
- Legal advice on Labor related matters, support in the preparation of documents related to labor cases – Disciplinary hearings, Termination Procedures, etc.
- Legal Advice on restructuring when applicable.
- Review and draft Collective Bargaining Agreements.
- Review and draft employment and outsourced agents contracts.
- Application for work permits/resident permits both at the Ministry of Labor and Immigration, when applicable.
Commercial Services
- Preparing and overseeing changes in company that is appointment and resignation of directors, change of address, change of name upon formal more instructions from client
- Legal representation during negotiations.
- Preparations of trust documents(declaration of trust and power of attorney and transfer form)when required.
- Rendering brief opinions on matters pertaining to the company.
- Consultations by telephone, email, fax or visiting our offices on legal issues in line with all of the above-mentioned issues.
- Filing of annual returns (BRELA or ministry as per the company registration).
- Attending organization meetings as company Secretary of the company or as shall be instructed.
- Upon request from the client, representing a client in a government agency example police.
- Review all agreements which the client has entered with consultants and/or third parties.
- Engagement for Litigation services at High Court of Tanzania (Commercial Division).
- Engagement for Litigation services at High Court of Tanzania (Main Registry and appropriate districts registries).
- Engagement for Litigation Services and OLHT
Other Services:
- General overview of taxation and tax compliance within the Tanzania Laws and Regulations.
- Legal advice, analysis and interpretation of amendments bills affecting the company operations.
- General Overview of investment opportunities, Laws, procedure and incentives available under Tanzania i.e., Tanzania investment Centre.
- Various permits/licenses needed for trading and or operating a business.
- General opinion on Property Laws and Procedure especially on Ownership of Law as Non-Tanzania or Foreign Company.
- General opinion on financial institutions including Bank, Insurance & Stock Exchange.
- General opinion on Various matters as shall be requested by client.
Employment Litigation (fee to be quoted separately in TZS:
- Commission for Mediation and Arbitration (CMA)- Engagement for Litigation Services at CMA
- High Court of Tanzania (Labor Division)- Engagement for Litigation Services at High Court of Tanzania.
- Court of Appeal of Tanzania – Engagement for Litigation Services at the High Court of Tanzania.
Deliverables for the contractor:
- Contractor shall work diligently on Company’s requests and shall keep Company informed on the progress of all matters and provide any correspondence done on the Company’s behalf.
- Contractor shall provide advisory services to Company for litigation cases to enable informed and appropriate decisions.
- Contractor shall respond promptly on engagement.
- Contractor shall keep all Company information confidential and shall only disclose any Company information upon written approval from Company.
Operational Requirements:
- Certificate of incorporation/registration
- TIN Certificate
- Valid Tax Compliance Certificate
- Company Profile
- Contractor Organogram clearly indicating the key contact person for this work.
- CV and professional certificates for the main contact person(s)
- Minimum 5 years of experience in the delivery of expertise in local employment law in Tanzania.
- Evident experience reviewing personnel and operations program manuals to contextualize specific Tanzanian legal operating requirements, such as adherence to labour laws, rules, and general practices.
- Evident experience with local labour contract templates to ensure adherence to employment and statutory benefits.
- Legal office representation in Dar es Salaam, Arusha, Mwanza, Mbeya & Dodoma.
- Legal fees quoted should be in TZS, include all associated costs and expenses.
Contractor Performance Measurement:
Contractor’s performance shall be measured monthly using the key performance indicators and parameters outlined below:
- Timeliness of service.
- Billing accuracy.
Payment Terms:
Payment will be made within 30 days after the invoice submission. The prices quoted will be negotiable.
Cost of preparation of Quotation:
d.light shall not be responsible for any costs associated with a service provider’s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process.
Conflict of Interest:
d.light requires every prospective service provider to avoid and prevent conflict of interest, by disclosing to d.light if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this tender. Bidders shall strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. Bidders found to have a conflict of interests shall be disqualified.
Currency of Quotation:
Quotations shall be quoted in Tanzanian Shillings.
Price variation:
No price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted at any time during the validity of the quotation after the quotation has been received.
All Legal proposals MUST be submitted through email to tender- [email protected] by Or January 2023 at 17:00 Hours. Only those shortlisted will be contacted for further screening and consideration.
Legal proposals received after the deadline 09th January 2023 will not be considered.
FURTHER INFORMATION
Questions about the content of this tender should be submitted to:
d.light TZ Limited, 57 Haile Selassie Road, P.O. Box 1378 Uzunguni – Arusha or by emailingtender-tzedlightscom www.dlight.com
